Administration Assistant (Marine Industry, Yamba)
Polaris Marine Group is a trusted name in the Australian maritime sector, delivering high-quality marine services along the east coast. Our areas of expertise include:
Inshore and offshore towage
Marine construction and maintenance
Vessel and barge hire
Shipbuilding and repairs
Crew management
Harwood Marine (Polaris Marine Dockyards) is a key division within our group, operating a 3,000T slipway and a 440T travel lift. We support a wide range of services, including vessel maintenance, refits, and marine salvage & disposal.
About the Role
We are on the lookout for an Administration Assistant who can provide efficient administrative support to our Supervisor/Managers on location, in Yamba NSW.
Assisting with documentation, record keeping, and other general office administration, you will play a key role in helping us to keep things on track.
This role will also assist with payroll and cover some of the AP/AR function, from time to time, when your colleagues take leave.
Jam packed with administrative responsibilities, and scope to learn many new things, this role is guaranteed to keep you busy - all day, every day.
If you have plenty of natural drive, and a positive outlook, we are keen to hear from you!
Responsibilities
General Administration
Provide day-to-day administrative support to management and staff
Managing incoming phone calls, emails, and correspondence.
Maintain filing systems (electronic and hard copy)
Prepare letters, reports, spreadsheets, and other documents.
Order office supplies where required




Document and Records Management
Maintain records
Ensure documents are filed in accordance with procedures
Assist with document control processes where required
Scheduling and Coordination
Assist with scheduling meetings, appointments, and travel arrangements where requested
Prepare meeting rooms and keep tidy / organised
Record and distribute minutes where required.
Key Performance Indicators
Accuracy and quality of administrative work
Timeliness of task completion
Document and record management compliance
Responsiveness to internal and external requests
Qualified communication and teamwork
Contribution to efficient office operations
About You
Previous experience in an administrative or office support role
Certificate III or IV in Business Administration or similar
Bookkeeping experience or certification is desirable
Strong organisational and time management skills
High level of attention to detail
Effective written and verbal communication skills
Ability to manage multiple tasks and priorities
Proficiency in Microsoft Office – Word, Excel, Outlook, PowerPoint
Bookkeeping highly desirable
What We Offer
A key leadership role with a respected marine services company
Stable full-time employment based in the scenic Northern Rivers region of NSW
Opportunity to make a tangible impact on high-value projects
Please note:
This is a
site-based role
located in
Harwood, NSW
Sponsorship is not available
for this position
Only
shortlisted candidates
will be contacted
#J-*****-Ljbffr

📌 Administration Assistant (Marine Industry, Yamba) (New South Wales)
🏢 Polaris Marine
📍 New South Wales