GB Auto is a market-leading provider of automotive services, products and technology, servicing the mining, construction, transport and agricultural industries.
Check out our website at .
We are seeking an organised and customer-focused Administration Officer to join our Singleton branch.
This is a varied role supporting our operations team with administration, timesheet processing, invoicing, and customer service.
Key Responsibilities:
Manage customer enquiries and provide high-quality administrative support in a rapid-paced environment.
Administer employee timesheets and leave requests, ensuring efficient processing, accurate data management, and compliance with company procedures.
Administer and maintain job records in NetSuite, ensuring accurate documentation and effective workflow management.
Maintain accurate and up-to-date personnel records, including employee documentation, licences, and medicals.
Manage the scheduling and completion of site inductions, maintaining accurate training and compliance records.
Manage and reconcile daily cash and EFTPOS transactions with a high level of accuracy and accountability, ensuring seamless operations and exceptional customer service.
Manage filing, records, petty cash, stationery, and general office administration.
Serve as the first point of contact for the business,



professionally managing incoming calls, visitor enquiries, and front-of-house operations.
About You:
Proven experience in an administrative role, supporting busy teams in a fast-paced environment.
Exceptional customer service skills with the ability to build positive relationships with internal and external stakeholders.
Outstanding written and verbal communication skills, with a professional and confident approach.
Highly organised with exceptional attention to detail and the ability to manage multiple priorities effectively.
Proactive, self-motivated, and capable of working independently while contributing to a team environment.
Strong problem-solving skills with the ability to use initiative and adapt to changing business needs.
Demonstrated ability to maintain accurate records, manage confidential information, and meet deadlines.
Experience with NetSuite is highly regarded.
What's on Offer:
Salary banding $35-$40/hr pending experience.
Full-time, Monday to Friday role -Flexible for the right candidate.
If you're a proactive administrator who enjoys a rapid-paced environment and delivering excellent customer service, we'd love to hear from you.
Apply now!
Applications close 21/08/2026.

📌 Administration Officer (Newcastle)
🏢 GB Auto
📍 Newcastle