The key duties of the position include:
The Role
APS 5 - Business Optimisation Officer
The APS 5 Business Optimisation Officer sits within the Business Optimisation Services team and leads the Training Force Secretariat function.
The role supports the coordination of Training Force HQ meeting cycles and agendas, preparing and quality-assuring documentation, recording and tracking actions, and ensuring governance activities are conducted in accordance with frameworks, policies and legislative requirements.
The role will monitor key deadlines, maintain accurate records and support the consistent application of processes to enable informed decision-making and effective organisational outcomes.
The role will manage shared inboxes, prepare correspondence and ensure the timely flow of information.
The role will also provide support to the senior leadership administrative staff.
In addition, the role contributes to business optimisation and continuous improvement activities, operating in a dynamic environment.
The successful candidate will demonstrate flexibility, initiative and adaptability, providing support across a broad range of business activities and emerging priorities as required.
APS 5 – Business Optimisation Governance and Reporting Officer
The APS 5 Business Optimisation Governance and Reporting Officer sits within the Business Optimisation Services team and leads the Training Force Governance and Reporting functions.
The role is responsible for performing governance functions including assurance, internal reviews, risk management, compliance monitoring, enterprise performance reporting, and including inputs to the N Library.
You will work independently while engaging stakeholders across the Training Force organisation to coordinate governance, risk, performance and assurance activities, and anticipating and responding to business needs.




You will also support team priorities and contribute to capability uplift through coaching and feedback with opportunities for professional development.
About our Team
The Business Optimisation Services team sits within the Office of COMTRAIN at Navy Training Force Headquarters.
The team provides business optimisation services to Training Force to enable timely, efficient and accurate decision-making.
The team aims to identify and implement new methods and processes that seek to redesign and streamline, ensuring a continual improvement cycle is in place.
The APS 5 Business Optimisation Officer reports to the APS 6 Business Optimisation Team Leader located at Training Force Headquarters.
This role will also provide support to the Training Force Executive Assistant.
The APS 5 Business Optimisation Governance and Reporting Officer reports to the ASP6 Business Optimisation Governance and Reporting Team Leader located at Training Force Headquarters.
Our Ideal Candidate
We are seeking highly motivated and adaptable professionals who demonstrate strong analytical and problem-solving skills.
A high level of professionalism, commitment to continuous improvement and the ability to manage competing priorities, while delivering high-quality outcomes in a dynamic environment is essential.
You will understand the importance of performance reporting and be interested in working with the branch and broader Navy enterprise to develop performance measures.




You will also have exceptional networking and stakeholder engagement skills including the ability to influence others and coordinate responses from multiple areas.
APS 5 Business Optimisation Officer; our ideal candidate will have demonstrated experience providing administrative, secretariat and business support services.
We are seeking an individual with excellent organisational skills, robust attention to detail and experience supporting and guiding administrative staff.
APS 5 Business Optimisation Governance and Reporting Officer; our ideal candidate is a highly motivated governance and assurance professional with demonstrated experience in governance, risk management, compliance monitoring, assurance activities, and performance reporting within a complex organisational environment.
Eligibility
Security Clearance:
Applicants must be able to obtain and maintain a security clearance at "Negative Vetting Level 1".
Getting to know the Department of Defence
The Department of Defence employs around 18,000 Australian Public Service (APS) employees.
Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job.
Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work.
Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few.
We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce.
To find out more about a career with Defence please visit

📌 Business Optimisation Officer & Business Optimisation Governance And Reporting Officer (Canberra)
🏢 Department Of Defence
📍 Canberra