The Governance Coordinator is responsible for delivering high-quality secretariat, coordination and administrative support to the Board and four Board Sub-Committees.
The role facilitates the effective operation of the Gallery's governance framework through the coordination of Board and Committee activities, governance processes and records.
The position also supports coordination of the Gallery's corporate reporting obligations, including the Corporate Plan, Annual Report and facilitates the Gallery's responses to government reporting and information requests.
The Governance Coordinator reports operationally to the Head, Governance & Risk, and works closely with stakeholders across the Gallery.
The role supports the planning, coordination and delivery of governance and reporting activities by establishing timeframes, managing workflows, coordinating contributions and monitoring progress to ensure high-quality and timely outcomes.
The key duties of the position include:Specific Tasks
• Coordinate and deliver high-quality secretariat services for the National Portrait Gallery Board and four Board Committees, including annual workplan development, agenda coordination, paper management, meeting logistics, minute-taking, action tracking and governance records administration.
• Manage Board and Committee member administration, including member communications, travel and accommodation arrangements, onboarding activities, declarations and conflicts management, sitting fee administration, Diligent administration and the maintenance of governance records.
• Develop and maintain governance practices for the Board and its committees, ensuring compliance with relevant legislation, policies, and procedures.
• Support the coordination and publication of the Gallery's Corporate Plan, Annual Report and other corporate reporting requirements.




• Support the coordination and delivery of the Gallery's responses to government requests and reporting obligations, including annual reporting, portfolio contributions, questions on notice and other information requests.
• Provide administrative support to the Head, Governance and Risk and Chief Operating Officer, including assistance with compliance, risk management, information management, Freedom of Information (FOI) matters and other governance activities as required.
EligibilitySelection Criteria
• Demonstrated experience providing high-quality secretariat support to Boards, Committees or equivalent governance bodies within a government, public sector or similar environment, including the coordination of meetings and logistics, paper management and action tracking.
• Exceptional organisational and time management skills, with the ability to work independently, coordinate multiple workstreams, manage competing priorities and deliver high-quality outcomes within competing and often fixed timeframes.
• Highly developed written and verbal communication skills, with the ability to build productive working relationships and work confidently with senior stakeholders.
• Excellent interpersonal skills, with the ability to work collaboratively in a quick-paced environment and maintain productive relationships with stakeholders and staff to deliver outcomes.
• Demonstrated understanding of corporate governance frameworks and accountability requirements within an Australian Government environment.
Experience working within the cultural sector is desirable.




NotesApplicant information
In no more than two A4 pages, please tell us how your skills, knowledge, experience and qualifications make you the best person for this job.
Email your application, a current CV and the application coversheet to ****** by the deadline listed below.
If you need more information, please get in touch with Isobel Taylor-Rodgers, Head, Governance and Risk on ************** or by email at ***********.
Applications close midnight Monday 3 August ****.
Getting to know the National Portrait Gallery of AustraliaWe acknowledge the Ngunnawal and Ngambri peoples, the Traditional Custodians of the Canberra region, upon whose lands the National Portrait Gallery stands.
The National Portrait Gallery reflects the face of Australia and increases understanding and appreciation of Australian people and their stories through the art of portraiture.
Guided by our values of creativity, innovation, inclusivity and integrity, our purpose is to develop a national portrait collection and provide the broadest possible access to all Australians.
We do this through presenting engaging exhibitions and live and educational programs onsite in our award-winning building in Canberra, offsite across Australia, and on demand.
The Gallery is a dynamic and inclusive workplace and recognises the great contribution of our team.
We're committed to the health, safety and wellbeing of our team and our visitors, and to sustaining a safe workplace and inclusive culture.
We support flexible working practices, including working from home, and respect family and caring responsibilities.
The Gallery is committed to equal opportunity and diversity.
We welcome applications from First Nations people, LGBTQIA+ people, people with a disability, and people from culturally and linguistically diverse backgrounds.

📌 Governance Coordinator (Canberra)
🏢 National Portrait Gallery, Canberra
📍 Canberra