Site Administrator
(Full-time | Local role | Home every night)
KAEFER Integrated Services is currently recruiting an experienced
Site Administrator
to join our team at a flagship gold and copper operation located in Orange, NSW.
With a 35+ year reserve life, cutting-edge infrastructure and major expansion projects underway, this offers long-term stability and the chance to work at one of Australia's most technically advanced mining operations.
Who We're Looking For
As the
Site Administrator
, you will be a key support to site operations, ensuring smooth and efficient administrative, payroll, mobilisation, and office support across the site.
This role requires a proactive and highly organised individual who can prioritise tasks in a fast-paced environment while maintaining accuracy and professionalism.
Your responsibilities will span across document control, procurement and finance support, compliance administration, reporting, and assistance with daily operational requirements.
Key Responsibilities
Coordinate stationery, office supplies, printing and office equipment
Support travel, accommodation, meetings and logistics coordination
Coordinate, order, and distribute PPE for site personnel
Manage KAEFER site compliance including profile updates and certificate uploads
Maintain databases (e.g., asset registers, labour tracking, equipment allocation)
Assist with payroll inputs, timesheet checks and workforce planning data
Assist finance processes including invoice reconciliation, data entry, PO processing and ESKER approvals
Support procurement including creating purchase requisitions and tracking orders
Maintain document control
Provide ad-hoc support to operations, contributing to a positive and collaborative work environment




What You'll Bring
2–3 years' experience in a similar administration role, site-based or contract support role
Strong attention to detail and accuracy particularly with financial or contractual data
Excellent communication and customer service skills with the ability to liaise with internal and external stakeholders
Strong written communication and confidence managing technical documentation
Ability to multitask, prioritise and meet deadlines in a dynamic setting
Intermediate Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
Ability to work both independently and collaboratively
Valid driver's licence
High level of professionalism, integrity and confidentiality
Desirable:
Certificate III or IV in Business Administration, Leadership, or similar
Experience with procurement or financial systems (e.g., SAP, Pronto, JDE, Esker or similar)
Exposure to mining, construction or industrial services environments
Why KAEFER?
Competitive remuneration
Long-term project at a world-class mining operation
Supportive, team-focused work environment with strong leadership
Access to employee benefits and development pathways
Be part of a global organisation with over 30,000 employees worldwide
Stability, consistency and a respected brand in the mining and industrial services sector
If you're an experienced Administration Officer looking for stability, strong career pathways, and the opportunity to support operations at one of NSW's premier mining sites, we'd love to hear from you.
Apply Now
– Please submit your application through our online system.
(Email applications cannot be accepted.)
KAEFER Integrated Services is an equal opportunity employer and strongly encourages women and Indigenous Australians to apply.

📌 Site Administrator (New South Wales)
🏢 Kaefer Integrated Services
📍 New South Wales