Electrical & Construction Services | Part time/Full-time
Are you the person who keeps the office running when everyone else is on-site?
We're a growing electrical and construction business looking for an experienced Administration & Scheduling Coordinator who understands the construction industry inside and out.
This is
not an entry-level administration role.
We're looking for someone who can confidently manage multiple priorities, understand construction processes, work independently, and keep our business operating efficiently.
If you have extensive experience in the construction and service industries, understand QBCC requirements, client contracts, bookkeeping, and can confidently coordinate jobs from start to finish, we'd love to hear from you.
About the Role
You'll play a critical role in supporting our electricians, project managers and customers while ensuring the office runs smoothly every day.
Your responsibilities will include:
Scheduling and coordinating service work, maintenance and project jobs
Managing ServiceM8 including job creation, scheduling, invoicing and documentation
Liaising with clients, suppliers, subcontractors and field staff
Preparing quotes, variations, purchase orders and invoices
Managing client contracts and ensuring contractual documentation is maintained
Assisting with QBCC compliance, licensing and required documentation
Bookkeeping duties including accounts payable, accounts receivable and bank reconciliations
Supporting payroll preparation and financial administration
Maintaining accurate records across Xero and ServiceM8
Monitoring workflows and ensuring jobs progress efficiently from booking through to completion
Providing exceptional customer service while resolving enquiries professionally
Taking ownership of office administration and identifying improvements without being prompted
Essential Requirements
To be considered for this role, you
must
have:




Bookkeeping qualification
(Certificate IV in Bookkeeping & Accounting or equivalent)
Extensive administration experience within the construction and service industries
Strong understanding of
QBCC requirements and compliance
Experience managing
client contracts and construction documentation
Excellent organisational and time management skills
High level of attention to detail
Robust written and verbal communication skills
Ability to prioritise workloads and work autonomously
Professional, confident and proactive approach
Highly Regarded
Experience within the electrical industry
Understanding of project administration
Experience with scheduling trades and technicians
Knowledge of procurement and supplier management
Experience supporting multiple projects simultaneously
Experience using
Xero
Experience using
ServiceM8
What You'll Bring
We're looking for someone who:
Takes ownership and gets things done
Can confidently make decisions when managers are off-site
Thrives in a fast-paced environment
Thinks ahead rather than waiting for instructions
Enjoys solving problems and improving processes
Builds strong relationships with customers and trades
Is reliable, accountable and genuinely enjoys being the backbone of a busy business
Why Join Us?
We're building a business where good people are trusted to do what they do best.
In return, we offer:
A secure, long-term position
Competitive salary based on experience
A supportive, down-to-earth team
Genuine autonomy and responsibility
Opportunities to grow with a successful and expanding business
A diverse role where every day is different
Apply Now
If you have the construction industry knowledge, bookkeeping skills and initiative to hit the ground running, we'd love to hear from you.
Please include your resume and a brief cover letter outlining your experience in the construction industry, bookkeeping qualifications, QBCC knowledge, and why you're the right fit for this role.

📌 Administration & Scheduling Coordinator (Queensland)
🏢 mySAM Services
📍 Queensland