Join a purpose-led organisation operating across a diverse group of entities. With continued growth and transformation underway, this organisation is seeking an experienced Executive Assistant to provide critical support to a senior Finance leader and help drive operational excellence across the finance function.
Important Note: This role requires Asana and Claude experience - you must be comfortable operating with AI and be able to showcase this.
Your new role
Key responsibilities include:
- Managing executive inbox and communications
- Coordinating team workflows, projects and deadlines
- Preparing reports, presentations and board documentation
- Supporting monthly reporting cycles and governance requirements
- Managing meeting schedules, agendas and action items
- Liaising with internal stakeholders and external providers
- Maintaining documentation, systems and administrative processes
- Leveraging AI tools and technology to improve efficiency and reporting outcomes
- Supporting finance team operations, onboarding and system administration
What you'll need to succeed
- Previous EA exp supporting a senior executive in the Finance, Property, Professional Services industry
- Strong organisational skills with the ability to manage competing priorities
- Experience coordinating projects, deadlines and stakeholder deliverables
- Excellent written and verbal communication skills
- High attention to detail and a proactive approach
- Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook
- Confidence in working independently and taking ownership of outcomes
- Experience with Asana and Claude (AI platforms) is essential.
- Experience supporting finance, corporate services or professional services teams is advantageous.
What you'll get in return
- Opportunity to support a highly regarded senior leader
- Versatile remote working arrangements
- Collaborative and values-driven culture
- Diverse and varied workload with exposure across multiple business functions
- Potential for long-term career opportunities within a growing organisation
What you need to do now
If you're an experienced Executive Assistant seeking a role where you can make a genuine impact, apply now or contact Lucinda Reid at Hays Business Support for a confidential discussion.
📌 Executive Assistant | Temp to Perm (Sydney)
🏢 Hays Recruitment
📍 Sydney
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