- Boutique company with a genuinely supportive team
- Woolloongabba location | Public transport at your doorstep
- $75K- $80K + Super | Early finish every Friday

Are you someone who enjoys variety, thrives in a busy environment and loves being the person who keeps everything running smoothly? Our client is a small but highly regarded business within the building and construction industry. With a reputation for outstanding customer service and a genuinely supportive team culture, they're looking for an Administration Assistant who enjoys variety, thrives in a fast-paced environment and takes pride in keeping everything organised.

Within this role you'll be the first point of contact for clients while providing valuable administration, scheduling and operational support to a busy technical team. Every day is different, making this an ideal chance for someone who enjoys juggling multiple priorities and being an integral part of a growing business.

Working alongside an experienced Office Manager, you'll receive excellent support while becoming a valued member of a collaborative and down-to-earth team. They work hard, enjoy a laugh together and genuinely appreciate people who are proactive, reliable and willing to pitch in wherever needed.

Duties & Responsibilities include:

- Managing incoming phone calls and client enquiries
- Coordinating inspection bookings and managing schedules
- Preparing, formatting and issuing documentation
- Supporting the technical team with project administration
- Managing shared email inboxes and client correspondence
- Maintaining accurate databases and project records
- Liaising with builders, clients, inspectors and consultants
- General invoicing and administration support
- Filing, scanning and document management




- Assisting with office administration and day-to-day operations

Benefits for this role include:

- Small, friendly and supportive team
- Varied role where no two days are the same
- Opportunity to learn a specialised industry
- Stable, long-term position
- Modern offices in Woolloongabba
- Monday to Thursday 8.30am–5.00pm
- Finish at 4.00pm every Friday
- Easily accessible via public transport

You will be ideal for this role if you have:

- Previous administration experience within the construction, building, property or engineering industries
- Excellent customer service and communication skills
- Robust organisational skills with the ability to prioritise competing tasks
- High attention to detail and accuracy
- Solid Microsoft Word and Excel skills
- The ability to learn new software and systems quickly
- Confidence speaking with builders and contractors
- A proactive attitude and willingness to help wherever required
- A calm, resilient approach during busy periods

Construction industry experience will be highly regarded, however candidates from related industries who understand construction terminology and enjoy working in a rapid-paced environment are encouraged to apply. The successful candidate will be someone who is approachable, dependable and enjoys being part of a hardworking team. The role requires strong communication skills, initiative and the ability to build positive relationships with clients and internal stakeholders. If you're looking for a varied administration role where you'll be genuinely valued and become an important part of a close-knit team, we'd love to hear from you.

Apply today or contact Jacquie Speirs at Volare Recruitment for a confidential discussion.

#SCR-jacquie-speirs

📌 Administration Assistant - Construction Industry (Woolloongabba)
🏢 Volare Recruitment
📍 Woolloongabba