Administrative Assistant – Health Centre

OVERALL PURPOSE OF THE POSITION To provide high-quality administrative and reception support to the Health Centre, ensuring the efficient operation of services, the effective management of student health information, and the delivery of wellbeing initiatives that support the health, safety and wellbeing of students and staff.

PRIMARY DUTIES & RESPONSIBILITIES

Reception & Administration

- High Level computer skills using Excel / Word /Teams / Edsmart/ Veracross
- Manage reception area - Professional friendly approach to students and staff
- Answer / make phone calls, take messages as required
- Respond to emails accordingly, using initiative and common sense.
- Ability to utilise good communication skills and be a team player
- Generate reports as required e.g. class lists, anaphylaxis students.
- Minute taking – weekly HC meetings
- General Office Admin
- Place pharmacy and stationery orders as required.
- Fire warden

Excursions, Camps & Tours

- Manage and generate confidential medical information for excursions, camps and tours, ensuring

accurate and timely provision of student health information while adhering to privacy and confidentiality requirements.
- Monitor a high volume of upcoming excursions, camps and tours, liaising with event coordinators

and teaching staff to ensure all medical documentation is completed and distributed as required.
- Coordinate the preparation, distribution, tracking and return of first aid kits and medical equipment

for excursions, camps and tours.

Student Wellbeing Programs

- Assist the Director of Health & Wellbeing with the planning and delivery of student wellbeing initiatives and events.

- Support the annual wellbeing calendar through the coordination of venues, catering, maintenance

requests, seminar allocations, guest presenters and event logistics.
- Provide administrative support for wellbeing campaigns,



presentations and educational programs as

required.

Immunisation Programs

- Coordinate the administration of NSW Health vaccination programs for Year 7 and Year 10 students

and annual influenza vaccination clinics.
- Liaise with NSW Health and other providers regarding clinic planning and delivery.
- Manage parent communications, consent processes, clinic logistics and venue bookings
- Support and supervise vaccination clinic operations to ensure efficient student flow and record

management. People & Culture

Financial Administration

- Support Health Centre accounts management, including invoice processing, credit card reconciliation, staff timesheets and budget tracking.

Team Contribution

- Communicate effectively with students, staff, parents and external stakeholders, demonstrating

strong interpersonal skills and a team-oriented approach
- Fulfil the responsibilities of Fire Warden and support emergency preparedness and evacuation

procedures.
- Contribute positively to a culture of professionalism, confidentiality, efficiency and student wellbeing

within the Health Centre.
- Undertake other duties as reasonably directed by the Director of Health & Wellbeing.

ACCOUNTABILITY

Child Safety

- Barker College has an abiding commitment to the safety, protection and wellbeing of all children and

young people in its care. All staff members are accountable for ensuring adherence to School policies and procedures relating to child safeguarding.

General





- Breaches of a staff member's responsibilities and/or authority will be managed through the school’s

disciplinary processes and are underpinned by Barker College's Code of Conduct and Complaints Procedures.

Work Health and Safety

- All staff members are accountable for their actions and omissions where these affect their own or

another person's workplace safety. SKILLS AND KNOWLEDGE ESSENTIAL TO THE JOB

- High level technology skills – Multiple System experience
- Demonstrated administrative experience in a busy office environment.
- Advanced computer skills, including Microsoft Office, Microsoft Teams, Veracross, EdSmart and

other relevant software systems
- Strong organisational and time-management skills with the ability to manage competing priorities

and meet deadlines.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- High level of accuracy and attention to detail.
- Ability to work independently and collaboratively within a team environment
- Strong customer service focus and professional presentation

ESSENTIAL PERSONAL ATTRIBUTES

- Demonstrates honesty, integrity and professionalism.

People & Culture

- A positive, approachable and collaborative team member.
- Strong commitment to service excellence.
- Ability to exercise discretion, tact and sound judgement.
- Supports the Christian values and ethos of Barker College.

ORGANISATION CHART RELATIVE TO POSITION The Manager’s Manager: Deputy Head of People and Culture The Immediate Manager: Director of Health & Wellbeing This position: Administrative Assistant – Health Centre

APPROVAL

This position description accurately details the primary duties and responsibilities of the Administrative

Assistant – Health Centre

Approved by the Director of Health & Wellbeing on 07 August 2026

📌 Administration Assistant – Health Centre (Hornsby)
🏢 Barker College
📍 Hornsby