About Us

MBB Consulting is a specialist project advisory and consulting firm delivering procurement, commercial, project management, contract administration, cost management and project support services across major infrastructure and development projects.

About The Role

We're looking for an organised and proactive Administration Officer to join our growing team. This is a unique opportunity to build a long-term career with MBB Consulting, beginning on a major infrastructure project before transitioning into a Finance & Administration Manager role within our Hawthorn office.

For the remainder of 2026, you'll be based primarily in our Hawthorn office, allowing you to become familiar with our team, systems and business while supporting project mobilisation. Once our new project is underway in early 2027, your role will require you to be at our Kalkallo project site for approximately 50% of the time for roughly two years where you'll play a key role in project administration and document control. As the project reaches completion, you'll transition back to our Hawthorn office into an Office Manager & Finance Administration role, taking ownership of the day-to-day administration and finance functions of our growing consultancy.

Key Responsibilities

- Manage document control across the project lifecycle, ensuring documentation is accurate, compliant and readily accessible.
- Administer document management systems (including Aconex and SharePoint), maintaining document registers, workflows, user access and project records.
- Coordinate document submissions, reviews, approvals, transmittals and project correspondence.
- Develop and maintain document control procedures, ensuring compliance with project standards and supporting continuous improvement initiatives.
- Coordinate document handover, project close-out and archiving activities.
- Prepare meeting agendas, minutes and action registers, and provide day-to-day project administration support including correspondence, stakeholder communication and general office coordination.




- Build strong working relationships with project managers, engineers, contractors and clients to support the efficient flow of project information.
- As the project progresses, work alongside our current Finance & Administration Manager to transition into broader office administration, finance coordination and business support responsibilities.

About You

- Experience in project administration, document control, site administration or a similar project support role.
- Experience using document management systems such as Aconex, SharePoint or similar platforms.
- Strong organisational skills with exceptional attention to detail and the ability to manage multiple priorities.
- Confident using Microsoft Office (particularly Word, Excel and Outlook) and comfortable learning new systems.
- Excellent written and verbal communication skills, including experience preparing meeting minutes and coordinating project documentation.
- A proactive, organised and solutions-focused approach, with the confidence to build positive relationships across project teams.
- A genuine interest in developing a long-term career with MBB Consulting, with the prospect to transition into a Finance & Administration Manager role.
- Ideally located within reasonable travelling distance of both our Hawthorn office and the Kalkallo project site.

What we offer

- Career growth and professional development opportunities, including the opportunity to transition into a long-term Office Manager / Finance Administrator role following project completion
- The chance to contribute to the successful delivery of a high-profile infrastructure project
- A supportive, collaborative and inclusive team culture, where your contribution is recognised.
- Variety in your work. You'll support projects, people and business operations.
- Ongoing mentoring and development.

If you're someone who enjoys variety, thrives in a fast-paced environment and is looking for genuine career progression rather than just another administration role, we'd love to hear from you. Only shortlisted candidates will be contacted.

📌 Administration Officer (Hawthorn)
🏢 MBB Consulting
📍 Hawthorn