Office Manager I interior Design Practice

Our client is a highly regarded interior design studio specialising in luxury residential, hospitality, and bespoke design projects.

An exciting opportunity for an experienced Office Manager to join the team in a full-time permanent capacity. This role combines operational management, financial administration, project support, and executive assistance.

The successful candidate will be highly organised, commercially minded, and confident managing multiple priorities within a fast-paced creative environment.

Roles & Responsibilities

- Oversee the day-to-day operations of the studio, ensuring administrative processes run efficiently.
- Manage office facilities, supplies, equipment, and key service providers.
- Coordinate internal meetings, team events, and studio communications.
- Ensure company records, policies, and documentation are accurately maintained.
- Support project administration and studio-wide operational planning.
- Prepare, coordinate, and issue fee proposals and client engagement documentation.
- Maintain proposal registers and reporting on project opportunities.
- Support project onboarding and contract administration activities.
- Manage timesheet processes and monitor staff hours across projects.
- Prepare invoicing information and coordinate billing requirements with the external accountant.
- Assist with financial reporting, project reconciliations, and administrative finance tasks.
- Ensure accurate record-keeping and timely processing of financial documentation.
- Manage complex calendars, appointments, meetings, and schedules.
- Coordinate travel arrangements, itineraries, and logistics.
- Act as a key point of contact on behalf of the Director when required.
- Handle confidential information with discretion and professionalism.
- Support strategic initiatives and special projects as directed.

Skills & Experience

- 5+ years proven experience in an Office Manager, Executive Assistant,



Studio Manager or Operations Coordinator position.
- Robust organisational and time management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
- Experience preparing fee proposals, client documentation, and supporting business development activities.
- Demonstrated experience managing workflows, project administration, resource planning, and team utilisation across multiple projects.
- Experience managing timesheets, project budgets, invoicing, accounts administration, and liaising with external accountants or finance providers.
- Advanced proficiency in Microsoft Office Suite and confidence working with project management, workflow, CRM, or practice management systems.
- Ability to engage professionally with clients, consultants, suppliers, and internal stakeholders.
- Ability to work autonomously, exercise sound judgement, maintain confidentiality, and proactively identify solutions and process improvements.
- Previous experience within an interior design, architecture, creative is highly regarded.

REFERENCE: Emily Lodola #73776 If the above position appeals to you then please submit your CV to job•@bespokecareers.com and we'll be in touch. You may also wish to browse our website for other similar roles or call us to find about roles that may not be advertised. www.bespokecareers.com

Bespoke Careers is a specialist recruitment agency dedicated to connecting jobseekers with employers in architecture and design. Set up by trained architects and designers with experience in practice - we really do understand our industry and care about the people who work within it. Established for over 10 years, we recruit for high-profile practices locally and internationally and have offices in London, Sydney, Brisbane, Melbourne, New York, Dallas and Los Angeles.

Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role, you agree to our Privacy Policy.

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📌 Office Manager (Sydney)
🏢 Bespoke Careers
📍 Sydney