Administration Assistant (Marine Industry, Yamba)

Polaris Marine Group is a trusted name in the Australian maritime sector, delivering high-quality marine services along the east coast. Our areas of expertise include:

Inshore and offshore towage

Marine construction and maintenance

Vessel and barge hire

Shipbuilding and repairs

Crew management

Harwood Marine (Polaris Marine Dockyards) is a key division within our group, operating a 3,000T slipway and a 440T travel lift. We support a wide range of services, including vessel maintenance, refits, and marine salvage & disposal.

About the Role

We are on the lookout for an Administration Assistant who can provide efficient administrative support to our Supervisor/Managers on location, in Yamba NSW.

Assisting with documentation, record keeping, and other general office administration, you will play a key role in helping us to keep things on track.

This role will also assist with payroll and cover some of the AP/AR function, from time to time, when your colleagues take leave.

Jam packed with administrative responsibilities, and scope to learn many new things, this role is guaranteed to keep you busy - all day, every day.

If you have plenty of natural drive, and a positive outlook, we are keen to hear from you!

Responsibilities

1. General Administration
- Provide day-to-day administrative support to management and staff
- Managing incoming phone calls, emails, and correspondence.
- Maintain filing systems (electronic and hard copy)
- Prepare letters, reports, spreadsheets, and other documents.
- Order office supplies where required





- Document and Records Management

- Maintain records
- Ensure documents are filed in accordance with procedures
- Assist with document control processes where required

- Scheduling and Coordination

- Assist with scheduling meetings, appointments, and travel arrangements where requested
- Prepare meeting rooms and keep tidy / organised
- Record and distribute minutes where required.

Key Performance Indicators

- Accuracy and quality of administrative work
- Timeliness of task completion
- Document and record management compliance
- Responsiveness to internal and external requests
- Professional communication and teamwork
- Contribution to efficient office operations

About You

- Previous experience in an administrative or office support role
- Certificate III or IV in Business Administration or similar
- Bookkeeping experience or certification is desirable
- Solid organisational and time management skills
- High level of attention to detail
- Effective written and verbal communication skills
- Ability to manage multiple tasks and priorities
- Proficiency in Microsoft Office – Word, Excel, Outlook, PowerPoint
- Bookkeeping highly desirable

What We Offer

- A key leadership role with a respected marine services company
- Stable full-time employment based in the scenic Northern Rivers region of NSW
- Opportunity to make a tangible impact on high-value projects

Please note:

- This is a site-based role located in Harwood, NSW
- Sponsorship is not available for this position
- Only shortlisted candidates will be contacted

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📌 Administration Assistant (Marine Industry, Yamba) (Harwood)
🏢 Polaris Marine
📍 Harwood