IBERDROLA AUSTRALIA SERVICES PTY LIMITED - Sydney NSW

Job Type: Permanent position | Full time position

Job Description

Responsibilities Office operations and administration

- o Manage the reception inbox and respond to general office enquiries.
- o Coordinate deliveries, courier services and internal mail.
- o Maintain office, meeting room and kitchen supply inventory levels.
- Place weekly orders for kitchen supplies and stationery for the Sydney and Brisbane offices.
- o Manage part of the office supplies budget.
- o Create presentations and documents using Microsoft 365, including PowerPoint, Excel and Word.

Facilities, events and workplace experience

- o Ensure meeting rooms remain clean, tidy and ready for use.
- o Submit and track maintenance requests for the Sydney and Brisbane offices with building management.
- o Monitor facilities support tickets, respond promptly and ensure requests are resolved on time.
- o Organise catering as required.
- o Plan staff events in coordination with the Social Committees.

Health, safety and security

- o Organise e-waste collection for the Sydney and Brisbane offices.
- o Manage fire warden and first-aid training schedules.
- o Support the General Manager, Safety and Wellbeing in ensuring all offices meet applicable health and safety requirements.
- o Issue, record and collect staff security passes for the Sydney and Brisbane offices.

Executive and team support





- o Provide executive assistance to the CEO.
- o Arrange travel for the EGM and team members.
- o Assist with general travel enquiries and elevate urgent travel matters to the Project Manager, People & Facilities.
- o Coordinate itineraries and logistics for international visitors.
- o Assist in welcoming and onboarding new employees at the Sydney office.

Required qualifications

A minimum of 5 years proven experience in executive assistance/admin/office assistant role

Languages

English (full qualified competence)

Skills

Strong organisational, prioritisation and multitasking abilities

High level of professionalism, confidentiality and communication Ability to work effectively in fast-paced environment Attention to detail, proactive problem solving and commitment to quality

Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) Preference may be given to candidates with the following: Candidates with a strong can-do attitude who are comfortable with the hands-on nature of the role

Others

Working in the office 5 days a week As a worker, you must comply so far as reasonably practicable, with any reasonable instruction that is given by Iberdrola Australia to comply with health and safety requirements.

Availability to travel interstate and to rural locations.

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📌 Office Manager (New South Wales)
🏢 IBERDROLA AUSTRALIA SERVICES PTY
📍 New South Wales