- Minimum 1 years’ experience in an administrative role, preferably in the construction industry.
- Previous experience with HR information systems.
- Previous experience in compliance would be highly regarded.
- Familiarity with recruitment processes would be advantageous.
- Exceptional organisational abilities
- Effective written and verbal communication skills.
- High attention to detail.
- Highly effective time management skills.
- Flexibility and adaptability to changing recruitment needs and priorities.
- Strong initiative and proactive nature
- Ability to speak / present to an audience.
- IT literate, eg recruitment software / databases.
- Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint
Core Accountabilities and Responsibilities:
- Process requests ensuring compliance on project requirements including:
- Reviewing tickets, licences and qualifications in line with role requirements
- Reviewing National Police Checks
- Reviewing pre-employment medicals
- Data entry of personnel compliance
- Maintaining excel spreadsheets and inputting data
- Maintain e-filing of all personnel documentation
- Use of project-based systems for recruitment
- Coordinate and administer a busy, shared Recruitment inbox
- Adherence to all HSE policies and procedures
- Assist with coordinating candidate interviews, assessments and screenings.
- Maintain accurate candidate records, including resumes, applications, and interview feedback.
- Communicate with candidates and hiring managers to schedule interviews, provide updates, and gather feedback.
- Organise logistics for candidate interviews and assessments, including room bookings and equipment setup.
- Assist with posting job openings on relevant platforms and websites.
- Prepare regular reports on recruitment activities, candidate pipelines and interview outcomes.
- Accurately enter and update candidate information in recruitment databases.
- Provide support and assistance to candidates, addressing their enquiries and needs.
- Ensure that recruitment activities adhere to compliance and equal prospect employment requirements.
- Identify opportunities to enhance recruitment processes for efficiency and effectiveness.
The above listed authorities and responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.