About The Role Sterling is seeking an organised, proactive, and motivated Project Administrator/Project Support Officer to join our Rail Consulting division. This role plays an important part in supporting the successful delivery of rail, infrastructure, utilities and development projects by assisting with project administration, invoicing, forecasting, reporting, scheduling, proposal preparation, and project coordination activities. Working closely with Project Leads, and the wider division, you will help keep projects running smoothly while gaining exposure to a broad range of project delivery and business operation activities.

This is an excellent opportunity for someone looking to build a long-term career within the rail industry. Rail experience is not essential. We are looking for someone with the right attitude, a willingness to learn, and the initiative to take ownership of tasks and support the team wherever needed.

Key Responsibilities Provide administrative support across a range of rail, utilities, development and infrastructure projects

Assist with project planning, scheduling, and coordination activities

Support project invoicing, forecasting, and financial administration processes

Assist with project reporting, job tracking, and internal performance reporting

Prepare and maintain project documentation, reports, registers, and records

Support proposal, tender, and submission preparation activities

Assist with mobilisation and resource planning activities

Maintain accurate project records and structured filing systems

Monitor project administration processes and project delivery requirements

Support communication and coordination between project teams, clients, and stakeholders

Assist with rail access coordination and project delivery activities where required





Contribute to continuous improvement initiatives and business processes

Promote and support a safe and healthy workplace at all times About You You are highly organised, detail-oriented, and enjoy helping teams stay on top of the details that keep projects moving. You are proactive, willing to learn, and comfortable taking ownership of your work. You don't need rail experience to succeed in this role.

We are open to candidates from a variety of backgrounds including administration, project support, construction, utilities, engineering, consulting, or other project-based industries.

You Will Bring

Strong organisational and time management skills

Excellent attention to detail and commitment to quality documentation

Strong written and verbal communication skills

Intermediate to advanced Microsoft Office skills, particularly Word and Excel The ability to manage multiple tasks and deadlines simultaneously A proactive and solution-focused approach to work The ability to work independently while contributing to a collaborative team workplace A willingness to learn and build a long-term career within the infrastructure industry

Experience with invoicing, financial administration, project reporting, or project coordination will be highly regarded Qualifications & Experience Qualification in Project Management, Business, Engineering, Construction Management, or a related discipline, or equivalent industry experience is desired but not necessary Desirable Experience in project administration, project coordination, or a similar support role

Exposure to infrastructure, utilities, construction, engineering, or rail projects

Experience with invoicing, financial administration, forecasting, or project reporting

Understanding of project delivery environments and project control processes

📌 Project Administrator/Project Support Officer (Melbourne)
🏢 Sterling Infrastructure
📍 Melbourne