Clayfield College is a leading independent school, owned and governed by the Presbyterian and Methodist Schools Association (PMSA) on behalf of the Presbyterian and Uniting Churches. The College is a co-educational day and boarding school in Clayfield, Brisbane, that offers boys and girls all the benefits of single-sex and co-education on one campus through the distinctive Parallel Learning model.

Our education framework is intentionally structured to maximise students’ growth from Pre-Prep to Year 12. Clayfield provides outstanding opportunities beyond the regular curriculum, and across all ages, so every child has the prospect to let their light shine.

Position Overview

The Corporate Leadership Team Support Officer provides high‑level, professional administrative and coordination support to members of the Corporate Leadership Team, including the Operations Manager, People & Culture Manager and Director of Corporate Services.

This is a shared support role designed to enable the effective functioning of the Corporate Leadership Team by coordinating administrative processes, managing information and documentation, supporting compliance and reporting activities, and ensuring consistent, well‑organised workflows across corporate portfolios.

The role operates with a high degree of discretion and initiative, balancing competing priorities across multiple leaders and portfolios while maintaining confidentiality and professionalism at all times.

Professional Responsibilities

The responsibilities listed below are indicative and may be adjusted over time to reflect evolving operational needs.

- Provide high‑level administrative support to Director of Corporate Services, Operations Manager and People and Culture Manager.
- Coordinate meeting documentation as required.
- Assist with the preparation of correspondence, reports, briefing notes and presentations.
- Act as a central coordination point for Corporate Services documentation and information flow.
- Support cross‑portfolio projects and initiatives as directed.

Operations and Facilities Support

- Provide administrative support for operations and facilities functions, including:




- - Follow‑up of outstanding maintenance actions
- Liaison with contractors and external service providers as directed
- Preparation of requisitions and support with invoice processing in line with Accounts procedures
- Support with contract management services
- Point of contact for external hire contracts
- Maintenance of digital records, certificates, plans and compliance documentation

- Support operational planning for school events where facilities or contractor coordination is required.

Human Resources Support

- Provide administrative support to the People & Culture Manager, including:
- - Coordination of recruitment and onboarding documentation
- Maintenance of confidential staff records and HR files
- Support for appraisal, review and performance documentation processes
- Assistance with offboarding documentation and follow up
- Assistance with HR reporting, compliance tracking and data management
- Ongoing Assistance with HRIS implementation and upkeep

- Act as a professional and discreet point of contact for HR‑related administrative matters.

Corporate Services and Governance Support

- Provide administrative support to the Director of Corporate Services, including:
- - Preparation and collation of reports, submissions and compliance documentation
- Support for policy, procedure and contract management processes
- Assistance with data collection and reporting for internal and external requirements

- Support governance and risk management documentation processes as required.

Systems, Records and Process Improvement

- Ensure accurate, consistent and secure record‑keeping across corporate portfolios.
- Maintain digital filing systems in accordance with College requirements.




- Identify opportunities for improved administrative processes and workflow efficiencies.
- Support change management initiatives through clear documentation and communication.

Reporting Relationships

The Corporate Services Administrator is ultimately responsible to the Principal, however, on a day-to-day basis, reports to the Director of Corporate Services.

Skills and Attributes

- Highly developed organisational and administrative skills.
- Ability to manage competing priorities across multiple leaders.
- Strong written and very communication skills.
- High level of discretion and ability to maintain confidentiality.
- Demonstrated initiative and ability to work with limited supervision.
- Strong attention to detail and commitment to accuracy.
- Ability to build effective working relationships across diverse teams.
- Competency in Microsoft Office and willingness to leave College-specific systems (e.g TASS, Upkeep, HRIS)

Key Selection Criteria

- Demonstrated experience in a senior administrative role.
- Proven ability to support multiple stakeholders in a complex environment.
- Strong judgment, professionalism and confidentiality.
- Ability to work both independently and collaboratively.
- Highly developed interpersonal and communication skills
- Excellent interpersonal, organisational and administrative skills.

Applicants for this position must be supportive of the Christian aims and mission of the Presbyterian and Methodist Schools Association and be able to contribute to the strategic vision of Clayfield College.

How You’ll Benefit

- Up to 12.75% employer superannuation.
- Part of a strong, collegial team, committed to mutual success
- Salary Packaging
- Access to our Employee Assistance Program - AcaciaEAP

Clayfield College is a Child Safe organisation with a demonstrated commitment to the safety and wellbeing of children with a zero-tolerance approach to the abuse of children in our care. Successful candidates will be required to support the PMSA's Child Protection Policy and Procedures and commit to their implementation upon commencement. For more information, please click on this link.

#J-18808-Ljbffr

📌 Corporate Leadership Team Support Officer (Albion)
🏢 Clayfield College
📍 Albion