Accounts & Administration Coordinator (Maternity Leave Contract)

Agile Catering Equipment is a leading supplier of commercial kitchen equipment, custom stainless steel fabrication, and project solutions across Australia. We are seeking an experienced and highly organised Accounts & Administration Coordinator to join our team on a fixed-term contract to cover maternity leave (12-18 months)

This is a diverse role suited to someone who has strong accounting knowledge, excellent organisational skills, and the ability to manage multiple responsibilities within a busy office environment.

Key Responsibilities

Accounting & Finance

- Accounts payable and accounts receivable
- Payroll processing
- Accounts reconciliations and general ledger maintenance
- Preparation and lodgement of BAS
- Intercompany reconciliations and transactions
- Cash flow monitoring and payment scheduling
- Liaising with external accountants for year-end financial statements and company tax returns
- Preparing quotations for commercial kitchen equipment and projects
- Assisting with project costing and management
- Processing customer orders and send purchase orders to suppliers
- Obtaining quotations from multiple suppliers and negotiating pricing to achieve the best value
- Coordinating deliveries, and installation schedules
- Liaising with suppliers to ensure timely delivery of goods
- Maintaining project documentation and monitoring project progress

Office Administration





- Responding to customer enquiries via phone and email
- Maintaining customer and supplier records
- General office administration
- Providing administrative support to management and the sales team

About You

- Minimum 3 years' experience in accounting and office administration
- Experience with MYOB (essential)
- Sound knowledge of payroll, BAS preparation, and GST
- Experience with intercompany accounting and reconciliations
- Strong Microsoft Excel and Office skills
- Exceptional attention to detail with a high level of accuracy in financial and administrative work
- Ability to work with precision when preparing quotes, processing invoices, payroll, and financial records
- Strong analytical and problem-solving skills
- Excellent communication and customer service skills
- Outstanding organisational and time management skills, with the ability to manage multiple priorities and meet deadlines
- A proactive attitude with the ability to work independently and take ownership of tasks
- Experience in project administration or the construction/commercial equipment industry is highly regarded

What We Offer

- Supportive and friendly team environment
- A varied role with responsibility across multiple areas of the business
- On-the-job training and handover provided

If you are a proactive, detail-oriented professional who enjoys working in a small business where no two days are the same, we'd love to hear from you.

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📌 Accounts & Administration Coordinator (Maternity Leave Contract) (Dandenong)
🏢 seek.com.au
📍 Dandenong