Full time, continuing rolelocatedat theServicesBuilding (G12)on Darlington Campus

Provide executive support to the Chief University Infrastructure Officer andDirectorEngagement

About the prospect

The University of Sydney isseekingan experienced, proactive, and highlyorganisedExecutive Assistantto join the University Infrastructure (UI) team.

In this pivotal role, you will provide comprehensive executive support to the Chief University Infrastructure Officer (CUIO) and DirectorEngagement, ensuring the smooth and efficient management of their offices and day-to-day operations. You will deliver high-quality administrative and executive support services, proactively managing priorities, coordinating activities, andfacilitatingeffective business operations.

As a trusted representative and key point of contact for the CUIO and DirectorEngagement,theExecutive Assistantwill exercise sound judgement, discretion, and professionalism in all interactions. The role requires the ability to manage confidential and sensitive matters with integrity whilemaintaininga solid client-focused approach. Success in this position will be underpinned by exceptionalorganisationalskills, extensive experience supporting senior executives, strong business acumen, and a commitment to delivering outstanding stakeholder service.

Working closely with a diverse range of internal and external stakeholders,theExecutive Assistantwillplay a critical role in ensuring theExecutive Officeoperatesefficiently and professionally, while supporting the successful delivery of the University's strategic infrastructureobjectives.

The successful candidate will be based on campus Monday to Thursday, with the flexibility to work from home on Fridaysif desired.

Your key responsibilities will be to:





act as the first point of contact for the Chief University Infrastructure Officer and DirectorEngagement,maintainingeffective channels of communication, interpreting requests and correspondence to prioritise

provide broad, high level professional executive support to the CUIO and DirectorEngagement and effectively manages their general day to day administration activity

undertake diary,emailand document management, including the monitoring and prioritising of emails andassistingwith the preparation of responses

develop and manage relationships with senior executives, seniormanagersand staff across the University; develops an understanding of the key priorities of the CUIO and DirectorEngagement, escalating issues of concern and importance whererequired

provide administrative support for any departmental recruitment activity including compliance with the University’s job design and recruitment policies and processes

develop andmaintaineffective administrative systems and practices, including for general office support,documentand records management, ensuring that all practices are compliant with the University’s policies and procedures.

About you

previousexperience as an Executive Assistantor in asimilarroleorenvironment would be desirable

strong written and verbal communication skills, witha high levelof attention to detail for deliverables produced

high-levelorganisational skills with proven ability to deal with multiple tasks,establishpriorities and meet deadlines





excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders

advanced level of computer literacy, working with a range of computer systems and applications, including MS Office (Word, Excel,Powerpoint) and MS Teams

excellent time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative

excellent negotiation, conflict resolution, relationship building and influencing skills together withhigh levelof tact, diplomacy and discretion and the ability tomaintainconfidentiality

an understanding maintenance of WHS and compliance in a large complex organisation.

Sponsorship / work rights forAustralia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checksrequiredfor the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code toPrevent and Eliminate Gender-Based Violenceyou will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process.Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements.If you do not meet theseconditions, the University may take any necessary step, including the termination of your employment.

EEO statement

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📌 Executive Assistant (New South Wales)
🏢 The University of Sydney
📍 New South Wales