About The Organisation:
It is the government entity responsible for overseeing a nation's external engagements, supporting citizens internationally, and coordinating global partnerships and responses.
About The Role:
The organisation is looking for an
APS4-5 Executive Assistant
to provide high-level administrative, coordination and secretariat support to senior executives.
This opportunity is suited to an organised and proactive professional who can manage competing priorities, work in a fast-paced environment and deliver effective executive support.
Level/Classification:
APS4-5
Contract Type:
Non- Ongoing
Contract Duration:
12 Months + 6 Months extension
Location:
Canberra, ACT
Indicative Salary:
$92,****** – $99, ****** Per annum + Super
Requirements:
MUST have a minimum NV1 Security Clearance held prior to commencement
Ability and willingness to Undergo Police Check
Selection Criteria Response
Key Responsibilities
Provide executive, administrative and secretariat support to senior executives
Manage complex diaries, appointments and competing priorities
Act as the first point of contact for enquiries and correspondence
Coordinate meetings, agendas, briefs, papers and meeting minutes
Track actions, deadlines and follow-up tasks to ensure completion
Manage executive office workflows, records and administrative processes
Maintain accurate records using Microsoft Office, SAP, PDMS and EDRMS
Coordinate domestic and international travel,
including itineraries and reconciliations
Support research, reporting and administrative coordination activities
Handle sensitive information with confidentiality and discretion
Liaise with internal teams and executive support staff to improve coordination
Contribute to a professional, inclusive and team-oriented workplace
Experience & Skills Required
Experience providing executive assistant or senior administrative support
Strong diary management and organisational skills
Ability to manage multiple priorities and meet deadlines
Excellent written and verbal communication skills
Confidence engaging with senior stakeholders and external contacts
Strong judgement and discretion when handling sensitive matters
Experience preparing briefs, reports, correspondence and meeting documents
High attention to detail with a proactive approach to problem-solving
Ability to work independently and within a collaborative team environment
Experience using Microsoft Office and records management systems
Flexible and adaptable in a fast-paced environment
"For further information or a confidential conversation about the APS4-5 Executive Assistant –role, select 'APPLY NOW' or contact Alyanna Ensenado at **********.
Your inquiry is valued and will be handled with care.
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