Board & Governance Assistant | Company Secretary Administrator
Greenfields Executive Recruitment & Search - Sydney NSW
This is an opportunity to join the in-house legal function of a large, established Australian organisation with a complex corporate structure based in Rhodes. The business is values led, commercially focused and committed to operating with integrity, solid governance and long-term sustainability. With a diverse portfolio and multiple operating entities, the organisation places genuine importance on robust corporate governance frameworks.
The Organisation
This is an opportunity to join the in-house legal function of a large, established Australian organisation with a complex corporate structure based in Rhodes. The business is values led, commercially focused and committed to operating with integrity, strong governance and long-term sustainability. With a diverse portfolio and multiple operating entities, the organisation places genuine importance on robust corporate governance frameworks.
The Role
Reporting to the Governance Manager and working closely with the General Counsel and broader legal team, this role plays a key part in supporting the organisation's corporate governance and company secretarial obligations. You will be hands-on across entity management, statutory filings, committee administration and governance best practice, while also providing broader administrative support to the legal function.
This is a well-rounded governance role suited to someone who enjoys detail, structure and stakeholder interaction, and who wants to build depth in an in-house environment.
Key Responsibilities
Support the Governance Manager with corporate secretariat and entity management matters across a large group structure
Maintain corporate records and complete statutory filings, including ASIC and other regulatory lodgements
Assist with the establishment, maintenance and wind-up of companies, trusts and joint ventures
Coordinate annual reviews, business name and trademark renewals,



and statutory payments
Prepare written resolutions and assist with governance documentation for entity changes and transactions
Coordinate quarterly committee and board meetings, including agendas, papers, calendars and follow-ups
Maintain and administer the electronic board portal and support directors and committee members
Assist with drafting, reviewing and finalising committee and board minutes
Contribute to the development and continuous improvement of governance policies, templates and procedures
Support bank guarantee administration, insurance compliance and licence renewals
Manage DocuSign processes for resolutions and project documentation
Provide general administrative support to the legal and governance team, including reporting and mailbox management
Stay across legislative and regulatory changes impacting corporate entity management
About You
Degree qualified in Law, Economics, Accounting or a related discipline
2-3 years' experience in a governance, company secretarial or board administration role
Hands-on experience with ASIC filings and corporate records management
Strong organisational skills with the ability to manage competing priorities and deadlines
High attention to detail and a methodical approach to work
Confident communicator with the ability to build effective relationships across all levels
Discreet, professional and comfortable handling confidential information
Proactive, adaptable and able to work both independently and collaboratively
Advanced proficiency in Microsoft Outlook, Word and PowerPoint, with intermediate Excel skills
Experience with governance platforms such as BoardVantage, Diligent, DocuSign or SAP will be highly regarded
Why Apply
Exposure to a complex and sophisticated corporate group
Genuine opportunity to build depth in in-house governance and company secretarial work
Collaborative legal team with strong leadership and support
Broad role offering variety, responsibility and development
Stable, professional environment with clear governance standards
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📌 Board & Governance Assistant | Company Secretary Administrator (Sydney)
🏢 Greenfields Executive Recruitment & Search
📍 Sydney