We are seeking an organised and detail-focused Equipment Sales Administrator to join our Finance team at our Narangba Head Office.
This is a varied coordination role supporting equipment transactions from the initial supplier order through to customer delivery and invoicing. Working closely with our Sales, Finance and Service teams, you will help keep transactions progressing, systems accurate and stakeholders informed.
This position would suit an experienced sales administrator who enjoys managing multiple transactions, following up outstanding actions and bringing structure to a busy process.
About the role
Coordinating equipment orders with manufacturers and suppliers
Monitoring build dates, production schedules, shipping and delivery milestones
Maintaining equipment tracking reports and transaction registers
Keeping the Sales team informed of progress, changes and delays
Liaising with suppliers, freight providers and internal departments
Processing customer orders through the ERP system
Preparing sales documentation and coordinating supporting paperwork
Maintaining accurate customer, equipment and pricing information
Assisting with finance and settlement documentation where required
Working with Sales and Finance to coordinate invoicing and transaction completion
Assisting with month-end processing relating to equipment sales
Ensuring equipment movements and transaction milestones are accurately recorded
Identifying discrepancies and following up outstanding information
Maintaining complete and accurate records for each equipment transaction




Supporting improvements to equipment sales administration processes
About you
Previous experience in sales administration, equipment administration or a similar transactional role
Strong organisational and coordination skills
Excellent accuracy and attention to detail
The ability to manage multiple transactions and competing priorities
Well-developed written and verbal communication skills
Strong Microsoft Office skills and experience using ERP systems
A proactive approach to following up outstanding actions
The ability to build effective working relationships across different departments
A reliable, accountable and team-focused approach
Experience in the heavy equipment, automotive, industrial, manufacturing or wholesale distribution sectors would be highly regarded. Experience using Pronto or a similar ERP system, together with an understanding of finance documentation and sales transaction processes, would also be an advantage.
About us
Lincom Group is a privately owned Australian company that has been operating since ****. We supply and support equipment across the quarrying, mining, recycling, forestry and waste industries throughout Australia, Papua New Guinea and the Pacific Islands.
We pride ourselves on providing practical solutions, solid technical support and a high level of service to our customers.
If you are an experienced administrator who enjoys coordinating transactions, maintaining accurate information and working closely with a range of stakeholders, we would like to hear from you.
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📌 Equipment Sales Administrator (Queensland)
🏢 Lincom Pacific Equipment
📍 Queensland