Employment Type - Permanent Full Time Hours per fortnight - 80
Job Category - Administration - Administration Assistant
Req Id - ****
Build your career with Victoria's largest regional health service Join a supportive, high-performing team making a real community impact Fantastic permanent full-time role | 80 hours per fortnight | ADOs | five weeks leave(pro-rata) & salary packaging benefits
About The Role
The Women's Services Senior Administrative Assistant plays a crucial role in facilitating the smooth running of the Women's Services Department, through the coordination of the Obstetrics & Gynaecology Consultant workforce, supporting the O&G; junior medical workforce of doctors in training, and collaborating with a wide range of stakeholders. The role works closely with the Director and Deputy Director of Women's Services, providing exceptional administrative assistance, supporting the operational management of the department and improving workflow processes. They also work collaboratively with the Executive Assistant, Women's, Children's and Families Directorate in facilitating the activities and smooth running of the Directorate.
Key Responsibilities
Coordinate Obstetrics & Gynaecology consultant rostering, leave management, timesheets and workforce communications to ensure smooth service delivery
Provide high-level administrative and executive support, including diary management, meeting coordination, agenda preparation, minute taking and follow-up actions
Support medical workforce recruitment, onboarding and ongoing administration for senior and junior medical staff across Women's Services
Maintain accurate records, rosters, trackers, intranet content and departmental systems while supporting quality, compliance and operational activities
What We're Looking For
Extensive administrative experience working in a related field
Highly skilled in the MS Office suite of products to produce a range of high-quality documents, particularly Microsoft Excel, Word and Outlook




Demonstrated experience coordinating workforce rosters is preferred OR proven experience managing complex schedules
Proven ability to manage tight deadlines and timeframes under pressure along with the capability to prioritise urgent tasks
Highly organised and versatile work ethic, with high attention to detail
Ability to confidently and professionally liaise with senior and junior medical staff
Proven ability to pro-actively identify and solve problems and issues, exercising initiative and sound judgement
Experience in arranging and providing high level support for meetings, conferences and functions
Highly developed verbal and written communication skills
Position Description
Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.
Barwon Health Staff Benefits
Excellent working conditions and a strong sense of job satisfaction
A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
Extensive professional development opportunities
Attractive salary packaging benefits
Living expenses capped at $9,010
Meals and entertainment capped at $2,650
Diversity and inclusion
Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.
Child safety
We are strongly committed to the safety and wellbeing of all children and young people.
Additional Information
If you need adjustments to participate in the recruitment process, please contact us at
All Appointments Are Subject To Satisfactory Police Record Check Immunisation Status Clearance Working with Children Check (if applicable)
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📌 Senior Administrative Assistant, Women'S Services (Warrnambool)
🏢 Barwon Health
📍 Warrnambool