Spotlight Group
Spotlight Group is seeking a motivated Facilities Compliance Administration Officer to join our Facilities and Services team in a 12 month contract role, reporting to the Facilities Engagement and Coordination Manager.
You will play a crucial role in ensuring our property portfolio remains compliant with all relevant legislation and internal/external policies.
The role is hybrid with flexible working.
What You Will Be Doing:
Essential Service Compliance: Organise and manage compliance audits, inspections and documentation for essential services, coordinating with relevant stakeholders and authorities.
Compliance Defect and Action Tracking: Maintain and report on the status of outstanding actions for defects and non‐conformances within the team.
Asbestos Audits: Schedule and manage asbestos audits, ensuring compliance with regulations and tenant notification.
Vertical Transport & Backflow: Oversee the registration and maintenance of vertical transport systems and backflow prevention devices.
Manage Changes to Sites: Ensure processes and documents are set up or updated for new sites or tenants to maintain ongoing compliance for our sites.
About You:
You must have at least 2+ years' experience within a Facilities Management Team.
Strong customer service, interpersonal and communication skills—including negotiation and relationship‐building.




Solid understanding of building compliance and maintenance.
Proven experience in developing and delivering Standard Operating Processes within Facilities.
Natural problem solver with an analytical approach and strong attention to detail.
Organised and comfortable with multitasking and prioritising.
Strong skills in Excel spreadsheets and proficiency in Microsoft Office Suite.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
What's in it for you?
A dynamic work environment where creativity and innovation are encouraged.
Being part of a passionate and talented team dedicated to delivering exceptional customer experiences.
The opportunity to make a real impact on the success of a leading retail brand.
Competitive salary and benefits package including career development opportunities, profit sharing, and team member discounts.
Exposure to key senior stakeholders in one of Australia's largest retailers.
A culture that rewards initiative and creativity.
Centrally located office, close to South Melbourne Market, with work flexibility.
Team discounts, Employee Assistance Program, gym membership discounts and more.
Eligibility: You must have unrestricted working rights in Australia.
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📌 Facilities Compliance Administration Officer (Victoria)
🏢 Spotlight Retail Group (SRG)
📍 Victoria