We are seeking a highly organized and strategic Executive Assistant to join our Melbourne office and provide high‑level support to the Australia Service Provider leadership team. This role goes beyond traditional administrative support; you will act as a true Business Partner to the leadership group.

Role and Impact
Calendar Management – Proactively manage complex evolving calendars, prioritize commitments based on business objectives, resolve scheduling conflicts with diplomacy across multiple time zones (Australia, Asia Pacific, and US).
Rhythm of Business – Own the operational cadence of the leadership team, coordinate meetings, track follow‑up action items, prepare agendas, and ensure key business milestones and reporting cycles are met on time.
Stakeholder Liaison – Serve as a primary point of contact for internal departments and external C‑suite customers from major accounts, acting as a gatekeeper while fostering positive relationships across the organization.
Travel and Expense Management – Coordinate domestic and international travel arrangements,



manage expense reporting with strict adherence to company policy, ensuring timely processing and reconciliation.

Required Skills
Exceptional organizational skills and the ability to manage multiple competing priorities in a high‑pressure setting.
Expert‑level proficiency in Outlook, Webex, and Microsoft Teams.
Highly developed verbal and written communication skills; ability to draft transparent, concise correspondence and interact effectively with executive‑level stakeholders.
Demonstrated experience handling sensitive, confidential, and proprietary information with discretion, integrity, and skilled judgment.
Forward‑thinking mindset with the ability to anticipate needs and resolve issues before they arise; a self‑starter who thrives on taking ownership of processes and driving improvements in team efficiency.

Location: Melbourne, Australia. This position supports the Australia Service Provider leadership team and operates across multiple time zones.
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📌 Administrative Assistant, Melbourne
🏢 115 Cisco Systems Australia Pty
📍 Melbourne