We are seeking a highly organised and professional Administrator to join our Melbourne team.
This role supports the Branch and Section Managers while ensuring daily office, financial and reporting functions operate efficiently and in strict accordance with our Quality Management System and Workplace Health & Safety procedures.This is a varied and hands-on position suited to someone who thrives in a structured environment, values compliance and safety, and takes pride in accuracy, organisation and skilled service delivery.This is a casual position offering consistent, ongoing work with the opportunity to transition to full-time employment for the right candidate.Key ResponsibilitiesManage incoming calls, emails and walk-in enquiries in accordance with company proceduresGreet visitors and ensure site sign-in, induction and safety requirements are metCoordinate mail, couriers and deliveriesProcess purchase orders, quotes and draft invoices for reviewManage accounts receivable/payable, debt collection, expense claims, petty cash and financial reportingManage client portal requirements, including client questionnaires, employee onboarding and compliance documentation, and ongoing portal maintenanceMaintain accurate filing systems, records and internal documentation, including subcontractor formsUpdate job schedules,



assist with NDT bookings and maintain employee recordsSupport HR administration including onboarding, inductions and leave processingOrganise staff travel and accommodation as requiredMaintain office supplies, PPE, kitchen amenities and asset/vehicle registersEnsure all duties are performed in accordance with company Quality and Workplace Health & Safety systemsUndertake other administrative duties as directed by managementSkills & ExperienceProfessional communication skills (written and verbal)Previous experience in an administrative and accounts support roleSound understanding of accounts payable/receivable and general bookkeeping processesStrong organisational skills with the ability to follow structured systems and proceduresHigh level of accuracy and attention to detailProficient in Microsoft Office and general office/accounting systemsUnderstanding of, or ability to work within, Quality and Workplace Health & Safety systemsAbility to multitask, meet deadlines and work under directionWhat We OfferStable casual position with the opportunity to transition to full-time employmentSupportive team environmentDiverse and engaging workloadOpportunity to grow within a structured, quality and safety-focused organisation
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📌 Office Administrator (Melbourne)
🏢 LMATS
📍 Melbourne