About WPP MediaWPP is the trusted growth partner for the world's leading brands.
With exceptional talent, trusted data and intelligence, and world-class partnerships – all united by ourpioneeringagentic marketing platform, WPP Open – we help clients navigate change, capture chance, and deliver transformational growth.WPP Media is WPP's AI-driven media operating unit, bringing together media, data, and partnerships to deliver creative personalisation at scale.
Connected through WPP Open and powered by Open Intelligence, clients see exactly where, how, and why their media investment is working.For more information, visit wppmedia.com.Wavemaker, part of WPP, positively provokes growth for clients by reshaping consumer decision-making and experiences through media, content, and technology.
Our name is both our mission and our method.
We do our best work for brave brands and people who relish being challenged to go further and faster, together.This is a dual-agency Office Manager and Executive Support role based in Sydney, sitting primarily within Wavemaker with a secondary focus on EssenceMediacom.
Reporting into the Wavemaker CEO, this position provides direct operational and administrative support to the leadership team while also ensuring the Sydney EssenceMediacom office runs smoothly day to day.
The role plays a meaningful part in shaping the experience of two busy agency teams, from seamless executive support and premium client moments through to a genuinely thriving office culture.
Success looks like a well-run office, a well-supported leadership team, and two agency teams that feel the difference of having someone truly invested in making things work.Provides direct support to the Wavemaker CEO across calendar management, travel bookings, expense reconciliation and meeting logisticsActs as the primary on-the-ground contact for Sydney client meetings across both agencies, coordinating room bookings, catering,



technology setup and client giftingPartners with the Head of People & Culture to deliver onboarding experiences for current starters, including equipment ordering, desk setup and IT logistics for both arrivals and departuresCoordinates internal events across both agencies, including town halls, team socials, offsites and end-of-year celebrationsCollaborates with EA and admin peers across Sydney, Melbourne and Brisbane to share resources, align on processes and provide leave cover as neededParticipates in the WPP Media EA "Glue Crew", contributing to network-wide events and cross-agency initiativesSkills and ExperienceWhat You'll BringProven experience in office administration, team assistant, reception or office management roles, ideally within a media, creative or agency environmentExceptional organisational and time-management skills, with a demonstrated ability to balance competing priorities across multiple teams or brands simultaneouslyHigh proficiency in Microsoft Office Suite, including Teams, Outlook, Word and Excel, with confidence in picking up internal travel and expense platforms quicklyA warm, service-oriented approach and genuine enjoyment in being the operational backbone of a busy office and a welcoming presence for both internal teams and visiting clientsStrong attention to detail, with experience in document management, record keeping and distributing internal communications accurately and on timeA proactive approach to problem-solving, with the initiative to anticipate needs and act before issues arise, whether that means restocking supplies, resetting a meeting room or helping a new starter settle inBonus Points If You HaveExperience providing direct executive support to senior leaders, including C-suite diary and travel management in a fast-paced environmentA track record of coordinating large-scale internal events such as town halls, end-of-year celebrations or multi-day team offsitesExperience working across multiple agencies, brands or office locations at the same timePlease read our Privacy Notice for more information on how we process the information you provide.
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📌 Office Manager (New South Wales)
🏢 Wpp
📍 New South Wales