Building Associate - Ventilated Ceilings
Job Type: Permanent position | Full time position
Job Description
A Building Associate supervises construction sites and organises and coordinates the material and human resources required for a project.
Role Overview Phoeniks is seeking an experienced Building Associate to supervise and coordinate the construction-related aspects of its ventilated ceiling installation projects nationally.
The role sits within Phoeniks' technical and construction supervision function, assisting Construction Managers, Architects and Engineers in the planning, feasibility assessment, and on-site delivery of ventilated ceiling works across commercial, healthcare and institutional projects.
Key Responsibilities 1. Assisting Construction Managers, Architects and Surveyors in Planning and Organisation
Support Construction Managers, Architects and Engineers in planning and organising ventilated ceiling works, including sequencing, access and integration with the broader head-contractor construction program
Provide technical input during project planning, value engineering and problem-solving stages, working closely with the Product Manager and Technical Manager
2. Interpreting Plans, Regulations and Codes of Practice
Read and interpret architectural and engineering drawings, specifications and construction documentation for ventilated ceiling installations
Interpret and apply Australian Standards, building codes, and WHS regulations relevant to ceiling and building services works
3. Preparing Preliminary Sketches, Working Drawings and Specifications
Prepare preliminary installation sketches and site-specific working drawings for ventilated ceiling systems
Develop method statements and installation specifications tailored to individual site conditions
4. Preparing, Editing and Revising Plans, Maps, Charts and Drawings
Edit and revise installation drawings, ceiling layout plans and services coordination charts in response to site conditions, clashes or design changes




Liaise with the Product Manager - Ventilated Ceilings on drawing updates arising from product-specific requirements or site variations
5. Coordinating Works Programs
Coordinate ventilated ceiling installation programs and sequencing across multiple sites nationally, aligning with the head contractor's overall construction program
Supervise and support installation teams and subcontractors to ensure correct methods, sequencing and workmanship
Assist with commissioning and handover activities as required
6. Inspecting Work and Materials for Compliance with Specifications, Regulations and Standards
Attend project sites to inspect in-progress and completed works, ceiling structures, and materials for compliance with drawings, specifications and Australian Standards
Conduct quality checks, identify defects, risks or required rework, and provide clear technical feedback to internal teams
Ensure all site activities comply with WHS regulations, site safety plans and Phoeniks procedures
7. Calculating Costs and Estimating Time Scales
Estimate installation time scales, labour requirements and material costs for ventilated ceiling projects, feeding into project programs and budgets
Assess the technical feasibility of proposed installations prior to project confirmation, identifying risks, constraints and cost implications for internal teams
8. Collecting Data Using Surveying Instruments and Photogrammetric Equipment
Collect on-site measurement and survey data - levels, dimensions, structural grid and services coordination data - using appropriate surveying and measuring instruments
Record site conditions using photographic and measurement-based survey methods to support pre-installation feasibility assessments
9.



Performing Routine Computations and Plotting Preliminary Data
Perform routine dimensional, load and quantity computations to support installation drawings and material take-offs
Plot preliminary layout and survey data to inform installation planning and drawing preparation
Training & Knowledge Transfer
Train Phoeniks installation teams and subcontractors nationally on ventilated ceiling systems, promoting best-practice installation methods and quality standards across all regions
Develop and deliver practical, on-site and workshop-based training sessions
Skills & Experience Essential
Relevant qualification or at least three years of relevant industry experience
Proven experience supervising construction sites, ceiling systems, HVAC-related installations, or building services installations
Ability to read and interpret technical drawings, specifications and construction documentation
Robust understanding of site conditions, services coordination and construction sequencing
Ability to collect and interpret site survey/measurement data and perform routine technical computations
Willingness and ability to travel nationally on a regular basis
Strong communication skills and ability to work collaboratively with Construction Managers, Architects, Engineers and internal teams
Desirable
Experience with ventilated ceilings, chilled beams, or integrated ceiling systems
Trade or associate-level qualification in construction, mechanical services, or a related field
Experience working on healthcare, commercial, or large-scale construction projects
Familiarity with Australian Standards and building codes relevant to ceilings and services
Registration or licensing relevant to building supervision (where applicable)
SUMMARY:
Looking for candidates available to work:
Mon morning Tue morning Wed morning Thu morning Fri morning
At least 3 years of relevant work experience required for this role
Expected salary: $80,000 per year
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📌 Building Associate - Ventilated Ceilings (Victoria)
🏢 Ironbrij
📍 Victoria