Are you highly organised, enjoy working in a quick-paced environment and looking to build your career with a growing national business?

We're seeking a motivated Junior Administration Coordinator to join our Melbourne Head Office in Hallam. This is an excellent opportunity for someone with administration experience who enjoys variety and wants to develop their career within the HVAC and mechanical services industry.

Working alongside our operations and service teams, you'll play an important role in keeping the business running smoothly while providing administrative support across multiple Australian states.

What's in it for you?
Permanent full-time position
Hallam office location
Competitive salary of $65,000 to $80,000 + Super (depending on experience)
Supportive team with ongoing training and development
Prospect to grow into senior administration or service coordination roles
Stable business with a strong reputation in the commercial HVAC industry

About the Role

No two days are the same. You'll provide administrative support to our national operations team and assist with the coordination of day-to-day service activities.

Your responsibilities will include:
Providing administration support to multiple state operations teams




Coordinating service documentation, work orders and job records
Raising purchase orders and processing invoices
Scheduling meetings and maintaining shared calendars
Preparing reports, spreadsheets and customer documentation
Updating internal systems and ensuring accurate data entry
Assisting with customer enquiries via phone and email
Supporting technicians and managers with general administrative requests
Maintaining electronic filing systems and compliance documentation

About You

You'll be someone who enjoys being organised, takes pride in your work and can confidently manage competing priorities.

Ideally you'll have:
Previous experience in an administration, customer service or office support role
Excellent communication skills and a skilled phone manner
Strong attention to detail and organisational skills
Intermediate Microsoft Office skills, particularly Outlook, Word and Excel
The ability to multitask and work in a fast-paced environment
A positive attitude and willingness to learn
Experience within the trades, construction, facilities or HVAC industry will be highly regarded but is not essential
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📌 Junior Service Coordinator Melbourne
🏢 Lead Group
📍 Melbourne