Melbourne CBD Based, there is a requirement for 1 day per week in office in the Western Suburbs (10 kms from CBD).
The role of Document Controller / Project Assistant is situated within our client's small project team, which is managing 3 projects for 1 major Customer.
It involves the construction, maintenance, and operation of critical infrastructure.
The position exists to ensure rigorous document control, data accuracy, and project administration support across major infrastructure projects.
It contributes to the broader change initiatives by enabling transparent, compliant, and well-managed project workflows vital for successful delivery and regulatory adherence.About the RoleManage and support project documentation activities, including version control, archiving, and document retrievalSupport project teams with updates to project registers, including variations, drawings, RFI, and issue logsCoordinate documentation requests and transmission, ensuring alignment with project governance standards and data systems such as Vault, Aconex, and SalesforceAssist in preparing project reports, quality audits, and documentation for tendering and contract purposesTrain personnel on document control procedures and tools,



maintaining internal registers and compliance standardsLiaise with stakeholders to obtain schedule updates and maintain data integrity across project systemsAbout YouExperience in document management within project or engineering environmentsStrong understanding of project administration, control frameworks, and compliance standardsFamiliarity with systems including Aconex, MS Suite, MS Excel as well as SharePoint and ideally, SAPExperience working in the energy or infrastructure sectors is advantageousExcellent communication skills, with a proactive approach to stakeholder engagementTertiary qualification in Business, Engineering, or Contract Management is a plusDemonstrates adaptability, strong organisational skills, and meticulous attention to data accuracyWhy JoinContribute to vital infrastructure projects that support VictoriaCollaborate within a team committed to high standards and continuous improvementOpportunities to develop skills in project controls, data management, and stakeholder coordinationHybrid working arrangements availableWork RightsYou must have full Australian working rights.
#J-*****-Ljbffr

📌 Document Controller / Project Assistant (Melbourne)
🏢 Emmbr
📍 Melbourne