Medical Secretary/PA - Specialist Practice
About the Practice
This growing specialist private practice is committed to delivering exceptional patient care in a professional, compassionate and supportive environment.
With a strong focus on personalised care, clinical excellence and innovation, the practice is dedicated to providing outstanding experiences and outcomes for every patient.
Led by a highly trained and respected specialist, the practice continues to grow, and is seeking an experienced Medical Secretary/Personal Assistant to become a trusted and valued member of the team.
This is a unique prospect to work closely with the specialist in a collaborative environment where your contribution will have a genuine impact on the ongoing success of the practice.
About the Role
This is more than a traditional Medical Secretary/Personal Assistant position.
It is an opportunity to become an integral part of a growing specialist private practice, working closely with the specialist to support the continued growth and success of the practice.
This diverse role combines medical administration, reception and personal assistant responsibilities.
You will play a key role in ensuring the smooth day-to-day operation of the practice while delivering exceptional service to patients and maintaining the highest standards of professionalism, organisation and confidentiality.
Key Responsibilities
Managing patient appointments and specialist consulting schedules
Coordinating theatre bookings and surgical administration
Preparing informed financial consents, surgical quotations and patient documentation
Managing referrals, medical correspondence and reports
Liaising with hospitals,



general practitioners, specialists and allied health providers
Medical typing and general administrative support
Managing practice emails and patient enquiries
Processing patient accounts, payments and Medicare administration
Following up outstanding accounts
Maintaining accurate and confidential patient records
Diary management and personal assistant support for the specialist
Welcoming patients and providing a professional, compassionate reception service
Supporting the efficient daily operation of a busy specialist practice
About You
The successful applicant will demonstrate:
Previous experience as a Medical Secretary or Personal Assistant within a specialist medical practice (Essential)
Experience with Xestro (Advantageous)
Excellent organisational and time management skills
Strong attention to detail and IT skills
Excellent written and verbal communication skills
A professional, compassionate and patient-focused approach
The ability to manage competing priorities and work autonomously
Reliability, initiative and a genuine interest in contributing to the long-term growth of a specialist practice
The Offer
On offer is a competitive hourly rate of between $40-$45 per hour + super depending on experience.
This is a full-time position with hours of 9-5pm with some flexibility with start/finish times if required.
Located in East Melbourne with excellent public transport access and onsite/nearby paid parking available.
Johnson Recruitment actively embraces diversity in the workforce through inclusive community representation of gender, culture, thought, and work arrangements.
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📌 Medical Secretary/Pa - Specialist Practice (Melbourne)
🏢 Johnson Recruitment
📍 Melbourne