We're seeking a detail-focused Billing & Invoicing Administrator to play a key role in ensuring the accuracy, reconciliation, and timely delivery of client billing.
This role sits between administration and finance — ideal for someone who thrives on precision, enjoys working with financial data, systems and processes, and wants to build expertise in billing and invoicing, without it being a traditional finance role.
You'll do well in this position if you enjoy working across multiple systems, managing competing priorities, and taking ownership of billing accuracy in a fast-paced, high-volume environment.
Key Responsibilities
Manage end-to-end client invoicing, ensuring all charges are accurate and complete
Prepare monthly and consolidated invoices to strict deadlines
Reconcile supplier invoices and expenses (including AMEX) against internal systems
Review and process incoming invoices, ensuring accuracy and correct approvals
Investigate and resolve billing discrepancies, variances, and client queries
Maintain high data integrity across billing and financial systems
Assist with debtor reconciliation and outstanding items
Liaise with internal stakeholders to ensure billing accuracy and consistency
Manage a busy, varied workload across multiple processes and systems
About You
Highly detail-oriented, with a strong focus on accuracy
Experience in billing, invoicing, accounts administration or accounts support
Comfortable working with numbers, financial data, and reconciliations
Able to multitask and manage a wide variety of tasks and processes
Thrive in a fast-paced environment and work well under pressure
Strong organisational skills with the ability to meet tight deadlines consistently
A proactive problem solver who can identify and resolve discrepancies
Quick to learn current systems, processes, and tools,



and adaptive to change
Strong communication skills, able to liaise with internal teams and clients
This is a hands-on, detail-focused role, ideal for someone who enjoys working at the transactional level and building expertise in billing and invoicing processes.
Skills & Experience
Background in billing officer, invoicing clerk, accounts administrator, or finance admin roles
Strong Excel skills and experience with financial systems / invoicing platforms
High level of accuracy in data entry and financial processing
Ability to prioritise and manage competing deadlines
Experience in a high-volume, process-driven environment highly regarded
Why Join Us?
Varied role across billing, accounts administration, and finance operations
Build in-demand skills in invoicing, reconciliations, and financial processes
Supportive team with structured systems and processes
Competitive salary aligned to a billing/accounts administration position, based on experience
Ongoing career development supported through mentoring and learning programs
Great team culture with a friendly and supportive environment
Access to employee benefits, including reward and recognition programs, Perkbox membership, EAP wellness support, and novated lease options
If you enjoy working with numbers, take pride in accuracy, and can handle a busy and varied workload.
About Crown
Crown Worldwide Australia is part of the Crown Worldwide Group operating from over 265 locations in almost 55 countries, providing global mobility services, transportation of household goods and fine arts, departure and destination services, business information storage, high value warehousing, freight forwarding and third-party logistics.
established in ****, the Crown Worldwide Group is a privately held company with global headquarters in Hong Kong.
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