Greenhills Electrics Pty Ltd – Thomastown VIC
Greenhills Electrics is a dynamic and growing electrical service company based in Thomastown, Victoria.
We provide a broad range of electrical services, with a focus on Electrical, Network, and Air Conditioning.
If you're a motivated individual with a passion for providing exceptional customer service and supporting a busy team, we want to hear from you!
At Greenhills Electrics, we pride ourselves on empowering our community, and we're looking for someone who shares this vision.
About the Role
We are seeking an experienced and highly organised Senior Administration Assistant to join our growing electrical business.
This is a hands‐on role supporting the Operations and Administration team in a busy office where no two days are the same.
You'll be working in a fast-paced environment, helping coordinate daily operations, support our field team, manage client communications, and ensure the office runs efficiently.
This role is ideal for someone who enjoys variety, can think on their feet, and thrives under pressure.
Key Responsibilities
Assist with scheduling and coordinating daily job bookings.
Coordinate workflow across multiple projects to ensure jobs progress efficiently.
Prioritise competing tasks in a fast-paced environment.
Liaise with clients, suppliers, and contractors regarding appointments and projects.
Provide exceptional customer service and respond to enquires professionally.
Support the preparation and processing of invoices, purchase orders, and general administration.
Assist with debtor management and following up on outstanding accounts.
Maintain accurate job records and electronic filing systems.
Coordinate project documentation and ensure information is kept up to date.
Handle changing priorities, urgent requests, and scheduling conflicts.




Assist in maintaining efficient office processes and workflow.
General office administration and team support as required.
Manage stakeholder expectations throughout projects.
Maintain strong professional relationships with clients and suppliers.
Support general business financial processes.
Balance competing business priorities while maintaining customer satisfaction.
Support the continued growth of the business by improving efficiency.
About You
Previous experience in a senior administration, office management or project coordination role.
Outstanding organisation and time management skills.
The ability to manage multiple priorities in a demanding, fast-paced environment.
Strong problem-solving skills and the ability to work independently.
Excellent written and verbal communication skills.
High attention to detail and accuracy
A proactive attitude with a willingness to take ownership of tasks.
Confidence communicating with clients, contractors, and suppliers.
Experience using Microsoft Office
Experience with Aroflo and Xero or similar job management and accounting software is highly regarded but not essential.
Prior experience in the construction and trade industry is highly favourable.
What We're Looking For
You'll be proactive, adaptable, and comfortable juggling multiple priorities while remaining calm under pressure.
You'll enjoy working as part of a small, supportive team where your contribution has a real impact on the success of the business.
What We Offer
Permanent Part-Time Position (3-4 days per week).
Friendly and supportive team environment.
Varied role with plenty of responsibility.
Prospect to grow with a successful and expanding business.
If you're an experienced administrator who thrives in a busy environment and enjoys being the person who keeps everything running smoothly, we'd love to hear from you.
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📌 Senior Administration Assistant (Melbourne)
🏢 Greenhills Electrics
📍 Melbourne