Australian Automotive Group Pty Ltd is a leading automotive group representing multi-site dealerships across New South Wales.
Headquartered at our Alexandria office, we pride ourselves on operational excellence, strong compliance, and providing an exceptional workplace setting for our team.
We are seeking an experienced, seasonedPayroll Specialistwho thrives on autonomy, operational ownership and variety, to join our head office team and take full end-to-end responsibility for the Payroll and HR administration of our regional Dealerships.
In this standalone role, you will be the sole point of contact for two/three payrolls totalling approximately 100 employees (combined).
Beyond processing pay runs, you will own the full spectrum of payroll compliance, month-end financial reporting, employee onboarding, contract preparation, and statutory governance for your three business units.
This position suits a proactive, detail-oriented professional who takes pride in maintaining pristine records, accurate award interpretation, and seamless employee support.
The role is based in Alexandria NSW, and may require some travel every now again for training, guidance & support to our centres in Wagga Wagga & Young NSW.
Key Responsibilities
1. End-to-End Payroll Processing & Systems Management
Lead the complete payroll lifecycle across two/three entities (approximately 100 employees), ensuring accurate and timely processing.
Process regular fortnightly payrolls, with standard and non-standard pay elements, including pro-rata adjustments, overtime, casual loadings, separate commission pay runs, leave accruals, and cost centre allocations.
Calculate and process final payments, which may include detailed terminations and redundancies.
Manage Time & Attendance data, masterfile updates, variable pay, allowances, leave entitlements and system updates.
Strong practical knowledge of uploading aba files onto the banking platform.
Prepare and post accurate payroll journals into accounting system.
Interpret and apply the Motor Trades Association (MTA) Award alongside individual employment agreements.
Proficient in setting up, tracking, and the compliance requirements for specialised payroll deductions, including loan repayments,



Child Support and garnishees.
Perform year-end reconciliations, payment summaries, report-sets and rollover processes.
2. Onboarding & HR Administration
Assist department managers by drafting and placing job advertisements on Seek.
Manage the full employee onboarding journey, from setting up new starters to verifying working rights.
Under the instructions of the managers, draft formal employment contracts, Short-Term Incentive Plan (STIP) appendices, and employee HR correspondence.
With the assistance of the service managers, maintain documentation and prepare administrative paperwork for Visa Sponsorship requirements.
3. Compliance, Tax & Month-End Financials
Calculate monthly payroll tax, process & pay PAYG withholdings, and manage the electronic payday superannuation compliance.
Maintain comprehensive knowledge of Australian taxation rules (including HECS/HELP, Working Holiday Makers (WHM), and tax thresholds).
Solid understanding of payroll legislative nuances, including qualified earnings, ETP cap application, and Whole-of-Income tax treatments.
Oversee Workers Compensation management, claims documentation, PIAWE payments and annual premium declarations.
Prepare Month-end payroll accruals, and month-end financial reconciliations, & reports.
Complete mandatory government reporting, including ABS surveys and Workplace Gender Equality Agency (WGEA) reporting and eligible Apprentice Scheme Rebates.
Proactively track, process, and claim all wage incentives, reimbursements in relation to the workers compensation scheme & payroll area.
4. Employee Engagement & Manager Support
People First Approach: Serve as the approachable, trusted face of Payroll and HR—building great rapport across all levels of the business.
Query Resolution: Answer day-to-day employee queries promptly, clearly,



and with a helpful, friendly attitude.
Manager Partnership: Actively collaborate with department managers to research, troubleshoot, and resolve complex or delicate payroll and workforce matters.
Administrative Support: Assist managers with formal meeting invitations, documented correspondence, and sensitive employee relations processes with tact and confidentiality.
Operational Back-up: Act as a reliable point of coverage for other business units, stepping in to support and process other payrolls in the absence of the Payroll Manager.
5. Vehicle Administration & Other Duties
Manage corporate fuel card ordering, issuance, and compliance auditing for your designated business units.
Provide ad-hoc reporting and comparative data, spreadsheets as required.
Assist in the overflow of the other areas, including filing & archiving .
Key Requirements
Experience:5+ years of proven experience in a standalone or senior end-to-end payroll position.
Award Knowledge:Direct experience interpreting the MTA Award (or similar complex modern awards) is highly regarded.
Taxation & Legislative Mastery:Robust understanding of Australian payroll legislation, Fair Work standards, superannuation, Workers Comp, PAYG, HECS, and WHM tax rules.
Systems Capability:Proficient in contemporary cloud payroll software, Time & Attendance systems, and MS Excel (vlookups).
HR & Admin Savvy:Experience preparing contracts, STIP documentation, and handling onboarding workflows.
Autonomy & Ownership:Self-motivated with high attention to detail, strong problem-solving skills, and a 'get it right the first time' mindset.
Flexibility:Willingness to undertake brief travel to regional sites (Young & Wagga Wagga) a couple of times per year.
What We Offer
Full Ownership:Complete autonomy over 2 pay runs with direct impact across the business.
Variety:A agile hybrid role blending core payroll, HR administration, and financial compliance.
Supportive Environment:Work directly with key stakeholders who value structure, compliance, and procedural rigor.
Competitive Package:Competitive salary aligned with experience.
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📌 Payroll Specialist | Standalone Role (New South Wales)
🏢 Australian Automotive Group
📍 New South Wales