We are currently seeking ahighly organised Project Coordinatorto support a busy team of Project Managers delivering works across multiple sites.
This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys coordinating projects, managing documentation, and ensuring smooth project delivery from start to finish.
This role requires a proactive and detail-oriented individual who can juggle multiple tasks, communicate effectively with internal teams and clients, and maintain accurate project records.
Key Responsibilities
Coordinatetravel arrangementsfor Project Managers and site teams within project budgets and manage travel expenditure records.
Accuratelyrecord and track monthly project revenue.
Coordinateweekly project meetings, including preparation of documentation and meeting materials.
Manageclient invoicingin line with agreed payment terms and schedules.
Processcredit card payments for equipment hire and material purchasesand liaise with Accounts.
Performaccurate data entryof supplier receipts into relevant project systems.
Coordinateequipment hire and deliveryto ensure project timelines are met.
Prepare and coordinatesite documentation for shopping centres and project locations.
Managesite inductionsfor staff and subcontractors.
Prepare and maintainsite safety documentation and site folders.
Manage project workflows fromproject conversion through to closurewithin internal systems.
Maintainsubcontractor insurances and licencesrecords.
Proofread client quotesprior to submission.




Assist withtender submissionsand supporting documentation.
Supportnew client onboarding and project setup.
PrepareMinor Works and Commercial Works contracts.
Provideadministrative and coordination support to Project Managersto ensure successful project outcomes.
Collaborate with internal teams to ensuresmooth project handovers and budget alignment.
About You
To be successful in this role you will have:
Previous experience in aProject Coordinator, Project Administrator, or similar role
Strongadministration and data entry skillswith high attention to detail
Excellentorganisation and time management skills
Ability tomulti-task and prioritise competing deadlines
Strongcommunication skillsand ability to work with internal teams and subcontractors
Ability towork independently and take initiativewhile maintaining high standards
Experience withproject documentation, invoicing, and subcontractor coordination(desirable)
A positive attitude and strongteamwork ethic
Requirements
Must have full Australian working rights (Permanent Residency or Citizenship).
Solid computer skills and experience working with project or business systems.
What's on Offer
Competitive salary$70,000 - $80,000 + Super
Stablefull-time opportunity
Supportive team environment
Opportunity to develop yourproject coordination skills
If you are a motivated and organised professional looking to grow your career in project coordination, we would love to hear from you.
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📌 Project Coordinator (Melbourne)
🏢 National Workforce
📍 Melbourne