The Environmental Group LTD (EGL) – Mount Waverley VIC
Position Title: Office Administrator
Business Unit: Tomlinson Energy Service Victoria
Location: Mt Waverley, VIC (office based)
Reports To: State Manager
Employment Type: 4 days Part time
Position Description
Position Title: Office Administrator
Business Unit: Tomlinson Energy Service Victoria
Location: Mt Waverley, VIC (office based)
Reports To: State Manager
Employment Type: 4 days Part time
About Tomlison Energy
Tomlinson Energy Service (TES) is the oldest and largest boiler company in Australia.
TES supplies and installs recent boilers, combustion systems and other energy related equipment to various markets across the country.
TES also operates the largest service division for boiler equipment in Australia.
As part of The Environmental Group Limited, TES contributes to a national portfolio of environmental, energy, and sustainable infrastructure solutions.
TES are now seeking a keen and enthusiastic office administrator to assist with our daily operations.
This is a fantastic opportunity for someone looking to join and develop within a small team.
Key Duties and Responsibilities
Producing role specific reports and statistics, performing supervision of office administration duties
Day to day management of technician licencing and site inductions
Support the State Manager and Service Co-ordinator as and when required
Ensure general Administration and reception duties are maintained i.e. reception, mail, etc.
Answer all incoming phone calls promptly and in a professional manner.
Redirect calls as necessary




Ensure filing is completed in an accurate and timely manner including all Service reports
Ensure the performance of general typing, collating, formatting of documents and general office duties are performed within required quality and timeframes
Set up newly contracted jobs within NetSuite and ensure contract invoicing is carried out in a timely and accurate manner
Processing of all staff timesheets into Payroll system
Creating purchase orders for suppliers.
Complete all goods receipting for inventory, overheads and projects
Invoicing of all contracts, projects and cost-plus jobs
Provide assistance to the Service Co-Ordinator in the maintenance of the service schedule
Key Skills and Competencies
Proven experience in customer service or office administration role is desirable
Strong organisational and time management skills, with the ability to manage competing priorities
Ability to work and learn in a fast paced environment with a close knit team
High attention to detail and a strong commitment to safety and quality
Effective written and verbal communication skills
Competency in computer applications
Compliance & Conduct
Actively promote and comply with all WHS policies, procedures, and legislative requirements
Adhere to all TES and The Environmental Group policies, procedures, and codes of conduct
Maintain confidentiality of company, client, and commercial information at all times
Act professionally, ethically, and in alignment with company values
All employees of The Environmental Group Limited are subject to Police Checks.
We undertake random drug and alcohol testing to ensure the health and safety of all employees, clients, and members of the public.
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📌 Office Administrator (Victoria)
🏢 The Environmental Group LTD (EGL)
📍 Victoria