(6-12 month maternity leave contract with a possible view to permanent)
Personal Assistant to Directors
Role Overview
We are seeking a highly organised, proactive and personable Personal Assistant to support the Directors across a fast-paced and dynamic business environment.
This role is full time, Monday to Friday in the office, 7:30am-4pm.
This role blends executive support with personal assistance and lifestyle coordination, requiring someone who is equally comfortable managing schedules and administration as they are handling the moving parts of a busy day-to-day life.
The successful candidate will help bring structure, organisation and calm across both professional and personal priorities, acting as a trusted right-hand support person across a broad range of responsibilities.
The ideal candidate is adaptable, intuitive, detail-oriented and able to anticipate needs before they arise.
No two days will look exactly the same, so a versatile and solutions-focused mindset is essential.
We are looking for someone with genuine initiative and grit – someone who is happy to roll up their sleeves, problem-solve on the go and handle both polished administrative work and the unpredictable realities of a busy working environment with equal enthusiasm.
Key Responsibilities
Managing calendars, appointments and scheduling
Coordinating meetings, reservations, travel and itineraries
Assisting with email correspondence and administrative tasks
Preparing documents, presentations and reports
Supporting day-to-day coordination across the business
Liaising with internal teams, suppliers and external stakeholders
Assisting with invoicing, expenses and general administration
Tracking tasks,



timelines and follow-up actions
Managing personal appointments and lifestyle scheduling
Coordinating dining bookings, entertainment and social arrangements
Assisting with gift sourcing, deliveries and personal errands
Supporting household-related organisation as required
Managing online orders, returns and general personal administration
Assisting with travel research, bookings and itinerary coordination
Helping maintain organisation across both business and personal priorities
Handling ad hoc requests and last-minute changes with efficiency and discretion
Acting as a reliable point of support across the Director's day-to-day life
Office administration
Answering phones
Skills & Experience
Previous experience in an administrative, coordinator, assistant or PA role
Strong organisational and time management skills
Excellent written and verbal communication
High attention to detail
Ability to multitask and prioritise effectively
Professional and approachable manner
Strong discretion and confidentiality
Proficiency across Microsoft Office
Experience in hospitality, creative or fast-paced environments highly regarded
Personal Attributes
Proactive and highly organised
Calm and adaptable under pressure
Strong sense of initiative
Reliable and solutions-focused
Positive and collaborative attitude
Comfortable working across a wide variety of tasks and priorities
Naturally helpful with a flexible, can-do approach
Polished, personable and confident communicating with a broad range of people
Able to anticipate needs and stay one step ahead
Resilient, resourceful and willing to get stuck in when needed
#J-*****-Ljbffr

📌 Personal Assistant (Melbourne)
🏢 seek.com.au
📍 Melbourne