Combined Steel Solutions Pty Ltd - Hastings VIC
Construction Administrator | Permanent Opportunity | Flexible Hours
Employment Type:Permanent
Hours:
Commence in a part-time role (hours negotiable)
Transition to full time during maternity leave coverage (approximately 9-12 months)
Continue in an ongoing role working alongside our existing Construction Administrator, with flexibility to return to part-time or remain full-time depending on business needs and the successful applicant's availability.
About Combined Steel Solutions
Combined Steel Solutions (CSS) is a family-owned structural and architectural steel company delivering high-quality commercial, industrial and Tier 1 construction projects across Melbourne.
Our reputation has been built on quality workmanship, reliability, strong relationships and a team that genuinely enjoys working together.
We believe in creating a supportive workplace where people feel valued, trusted and encouraged to contribute ideas that help our business continue to grow.
We're fortunate to have a fantastic Construction Administrator who will soon be taking maternity leave, and we're excited to welcome another highly organised, proactive administrator to join our growing team.
The Opportunity
As our business continues to grow, we're expanding our administration team and are looking for someone who enjoys creating order, improving systems and helping projects run efficiently.
You'll initially work alongside our current Construction Administrator, receiving a thorough handover while learning our systems, projects and the way we work.
During her maternity leave, you'll step into a full-time role supporting our Directors, Project Managers and Site Supervisors across our active construction projects.
When she returns, you'll continue working together as part of our administration team, sharing responsibilities and supporting our growing workload.
Depending on business needs and your preferred working arrangements, the role offers flexibility to remain full-time or transition back to part-time.
This is a genuine long-term opportunity to become an important part of our business—not simply a temporary maternity leave position.




What We Offer
Permanent employment with long-term career opportunities
Flexible working arrangements
Full training and a structured handover
A supportive family-owned business where your contribution is genuinely valued
Opportunity to work across exciting Tier 1 and commercial construction projects
A collaborative team environment with established systems and clear workflows
Office located in Hastings
Free onsite parking
A workplace where initiative is encouraged and great ideas are welcomed
About the Role
As our Construction Administrator, you'll play a key role in supporting the day-to-day administration, coordination and documentation across multiple construction projects.
You'll work closely with our Directors, Project Managers, Site Supervisors and fabrication team to ensure projects remain organised, compliant and running smoothly from commencement through to completion.
This role is perfect for someone who enjoys working in a fast-paced environment, thrives on organisation and loves creating efficient systems.
Key Responsibilities
Manage project documentation including permits, SWMS, safety files and subcontractor onboarding
Maintain registers for workforce attendance, inductions, materials, deliveries and site compliance
Track project milestones, deadlines and project handovers
Liaise with suppliers, subcontractors, clients and internal teams
Raise purchase orders, obtain supplier quotations and coordinate deliveries
Assist with procurement and scheduling activities
Maintain document control and ensure projects remain audit-ready
Process invoices and assist with project cost administration
General office administration including inbox management, filing, data entry and office coordination




Provide administrative support to Directors, Project Managers and Site Supervisors
Assist with reviewing, developing and improving systems, procedures and workflows that increase efficiency across the business
About You
We're looking for someone who genuinely enjoys creating structure, improving processes and keeping projects running efficiently.
You'll be highly organised, proactive and take pride in delivering accurate work.
You won't simply maintain our systems you'll naturally look for smarter, more efficient ways of working and feel confident suggesting improvements that make a positive difference to the business.
You enjoy taking ownership, solving problems and making sure nothing slips through the cracks.
Ideally you'll have:
Previous experience in construction administration, project coordination or a similar role
Exceptional organisational and time management skills
High attention to detail and accuracy
Strong understanding of construction documentation and compliance requirements
Excellent communication and interpersonal skills
The ability to prioritise multiple tasks and work independently
A proactive, solutions-focused mindset
Experience developing or improving office systems and administrative processes
Intermediate to advanced Microsoft Office skills (Word, Excel and Outlook)
Experience using construction management software such as HammerTech, Procore, Aconex, OmTrak or similar (highly regarded but not essential)
The Person We're Looking For
You're naturally organised, highly efficient and enjoy creating systems that make work easier for everyone around you.
You notice opportunities for improvement and are confident implementing practical solutions that improve workflow and efficiency.
You take pride in producing high-quality work, enjoy being part of a team and understand that great administration is critical to the success of every project.
If you're someone who likes taking ownership, values continuous improvement and wants to build a long-term career with a supportive and growing business, we'd love to hear from you.
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📌 Construction Administrator (Melbourne)
🏢 Combined Steel Solutions
📍 Melbourne