This is a high-impact Executive Assistant role supporting three executives within an established and growing business, playing a critical part in ensuring the smooth day-to-day running of executive leadership and operations.
Acting as a trusted partner, you'll manage complex schedules, coordinate travel and meetings, and provide seamless administrative support to enable senior leaders to focus on strategic priorities.
This role suits someone who thrives in a fast-paced workplace, enjoys autonomy, and takes pride in staying one step ahead.
This is a contract role ongoing with the potential to be longer term.
Key Responsibilities
Provide high-level Executive Assistant support to three executives, and light-touch support to the wider team.
Manage complex and ever-changing diaries, calendars, and meeting schedules
Coordinate domestic and international travel, including flights, accommodation, itineraries, and logistics
Prepare meeting agendas, presentations, briefing packs, and other documentation
Screen and manage correspondence, emails, and communications on behalf of senior leaders
Coordinate internal and external meetings, including catering, room bookings, and stakeholder management
Build strong relationships with internal teams and external stakeholders




Support with expense management, credit card reconciliations, and invoice processing
Assist with team events, off-sites, leadership meetings, and ad hoc projects
Act as a trusted point of contact, handling confidential information with discretion and professionalism
Provide administrative support to ensure the efficient running of the wider team and office environment
Key Requirements
Proven experience as an Executive Assistant supporting senior leaders or Heads of
Exceptional organisational and time management skills
Ability to manage competing priorities in a fast-paced environmentStrong attention to detail and a proactive approach to problem-solving
Excellent written and verbal communication skills
Professional, adaptable, and confident, engaging with stakeholders at all levels
Strong Microsoft Office and systems experience
Ability to work autonomously while remaining highly collaborative
A positive, team-oriented attitude with a willingness to support wherever needed
This is a great opportunity to join a caring business, working alongside a genuinely supportive and inspiring leader.
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📌 Executive Assistant 1:3 (New South Wales)
🏢 Mars Recruitment
📍 New South Wales