MAYDAY Recruitment is partnering with a leading global property and facilities management organisation to recruit an experienced Office Manager to support the launch of a brand-new premium corporate office in Melbourne's CBD.
This is a unique opportunity to play a key role in establishing the operational framework for a high-profile workplace from the ground up.
Working largely independently, you'll be responsible for developing the documentation, processes and procedures that will ensure the site is fully operational and ready for employees.
This role is ideal for someone with previous experience supporting office openings, workplace projects, facilities administration or project coordination, who enjoys creating structure, documentation and operational processes.
The Role
Developing site operational manuals, policies and procedures
Creating Health & Safety documentation and workplace manuals
Preparing emergency management documentation, including fire evacuation and emergency response procedures
Developing facilities user guides and workplace operating procedures
Coordinating facilities documentation and ensuring compliance requirements are met
Working closely with contractors and internal stakeholders during the office set-up
Assisting with workplace readiness and operational planning ahead of the office opening
Supporting meeting room, reception and shared workplace set-up
Coordinating operational schedules,



processes and workplace documentation
Acting as a key point of contact for facilities-related administration throughout the project
About You
To be successful, you'll bring previous experience in a similar facilities, workplace or project coordination environment and be confident working with minimal supervision.
You'll ideally have:
Previous experience supporting office relocations, fit-outs, workplace projects or new office openings
Experience developing policies, procedures, operational manuals or workplace documentation
Exposure to facilities management, workplace operations or corporate office environments
Robust project coordination and organisational skills
Excellent written communication with the ability to produce clear, professional documentation
Confidence liaising with contractors and multiple stakeholders
The ability to work independently, manage priorities and take ownership of outcomes
A proactive, solutions-focused approach with exceptional attention to detail
What's on Offer
ASAP start with an initial contract through until September
Opportunity to contribute to the launch of a brand-new premium corporate workplace
Work with a highly regarded global facilities management organisation
A varied role combining facilities administration, workplace operations and project coordination
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📌 Office Manager (Melbourne)
🏢 Mayday Recruitment Group
📍 Melbourne