Centre Administrative Officer, Arc CoE Dark MatterRole type: Full Time (1.0 FTE); Fixed Term to 31 Dec ****Faculty: Faculty of ScienceDepartment/ School: School of PhysicsSalary: UOM 5: $86,943 - $99,864 p.a. plus 17% superHigh‐impact science administration support to the Centre Director and COO with confidential duties and stakeholder coordination.Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and career development opportunities.The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research.Your next career opportunity As Centre Administrative Officer, you will provide high‐quality executive support to the Centre Director and COO, managing diaries, correspondence, travel and confidential documentation.What you will deliver:Provide high-quality executive support to the Centre Director and COO, including diary and email management.Coordinate Centre committees and boards, preparing papers, recording minutes, maintaining SharePoint sites and tracking actions.Deliver administrative and financial processing support, including invoices, reimbursements, credit card reconciliation and merchandise management.Organise Centre events, workshops and meetings, managing logistics, communications, room bookings, catering and speaker coordination.Build strong relationships with internal and external stakeholders, acting as a trusted first point of contact.What you may be a great fit if you:Hold a degree or equivalent combination of education, training and relevant administrative experience.You are a confident minute‐taker with strong written communication and attention to detail.You possess experience with finance systems,



purchasing cards and expense reconciliation.You have solid event coordination skills and the ability to manage competing priorities.You are proficient with Microsoft Office and SharePoint and comfortable managing group inboxes.Bring experience in tertiary or research environments, including familiarity with finance, travel or database systems.You demonstrate professionalism, discretion and strong interpersonal skills when liaising with internal and external stakeholders.What we offer you!
Build future financial security with 17% superannuationSupportive flexible work arrangements underpinned by our commitment to inclusion and well-beingCareer development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn LearningProgressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leaveSalary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre CompanyHealth and well-being services including a leading Employee Assistance ProgramYour new team – School of PhysicsJoining the School of Physics, you will support the ARC Centre of Excellence for Dark Matter Particle Physics.




The Centre unites leading researchers across multiple Australian universities to pursue transformative discoveries about our universe.
You will be part of a collaborative professional staff community that values curiosity, inclusion and shared impact.
Within the Faculty of Science, you will gain exposure to world‐class research environments and complex scientific projects.Be YourselfThe University of Melbourne is an Equal Opportunity Employer and a child-safe organisation.
The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed.We welcome applicants from all backgrounds, identities, and experiences.Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians.
Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.
Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at .
Eligibility & ConditionsYou must have current valid work rights for Australia.
Visa sponsorship is not available for this role.
A Working with Children Check is required for all positions.
If successful, we will guide you through the process and reimburse you.Contact & ClosingFor queries related to this specific position, contact Anita Vecchies at .
For questions related to our recruitment process email Oliver Bukasa at .
For recruitment adjustments contact Kim Groizard on or at (subject: 'Recruitment Adjustments').
Applications close: 11 August **** at 11:55 PM; Melbourne time zone.
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📌 Administrative Officer, Arc Coe Dark Matter (New South Wales)
🏢 UOM University of Melbourne
📍 New South Wales