Founder Executive Assistant & Operations CoordinatorFull-Time | Gold Coast, QueenslandBring order to complexity.
Help build exceptional businesses.We're looking for an exceptional Executive Assistant to work directly with the Founder of a privately owned group of companies.This is not a traditional Executive Assistant role.You'll become a trusted partner, helping coordinate the day-to-day operations of a diverse business group while progressively taking ownership of key administrative, operational and financial responsibilities.If you're highly organised, proactive, enjoy solving problems and thrive in a fast-paced environment, this is an opportunity to build a long-term career with genuine responsibility and growth.About UsWe are a privately owned group of companies headquartered on the Gold Coast.Our businesses operate across:Technology & SoftwareFreight & LogisticsAutomotive EngineeringE-commerceInvestment ManagementProperty DevelopmentAI InfrastructureSome of our businesses have been established for decades, while others are developing new technologies and large-scale infrastructure projects.No two days are the same, and neither is this role.About the RoleYou'll work directly with the Founder, helping coordinate multiple businesses, projects and priorities.Initially, you'll focus on executive administration, bookkeeping and operational support.As you gain experience and confidence, you'll progressively take ownership of broader operational responsibilities, helping implement systems, improve efficiency and free the Founder to focus on strategic growth.This role is ideal for someone who enjoys variety,



takes initiative and likes bringing order to complexity.Key ResponsibilitiesExecutive diary and calendar managementEmail management and correspondenceMeeting preparation and follow-upBookkeeping using XeroAccounts payable and receivableBank reconciliationsPreparing reports and presentationsDocument preparation and administrationProject coordinationOffice administrationSupplier and stakeholder communicationCRM managementResearch and business analysisAI-assisted administration and workflow improvementSocial media scheduling and content coordinationTravel coordinationMaintaining business systems and operating proceduresAbout YouYou don't need to know everything.We're looking for someone with the right attitude, strong organisational skills and a willingness to learn.You'll ideally be someone who:Takes ownership of your workIs naturally organisedThinks ahead rather than reactingLearns new systems quicklyHas excellent attention to detailCommunicates professionallyMaintains strict confidentialityEnjoys solving problemsIs comfortable managing multiple prioritiesEmbraces technology and AI to work more efficientlyEssential RequirementsExcellent written and verbal communication skillsStrong organisational and time management skillsHigh attention to detailIntermediate to advanced Microsoft Office skillsCurrent driver's licenceAustralian working rightsDesirable ExperienceExperience with any of the following would be highly regarded:XeroMicrosoft 365ChatGPT or other AI productivity toolsCanvaBookkeepingExecutive Assistant experienceSocial media schedulingCRM systemsProject coordinationIf you're the right person, we'll provide training to help you develop the rest.What You'll GainThis role provides exposure to every aspect of operating and growing multiple businesses.You'll gain practical experience in:Business operationsFinancial managementExecutive administrationAI productivity toolsMarketingProject managementBusiness systemsLeadershipEntrepreneurshipYou'll work directly alongside the Founder, providing an opportunity to learn from real business challenges and contribute to meaningful projects from day one.Career ProgressionWe're looking for someone interested in building a long-term career.As our businesses continue to grow, this role has the potential to develop into positions such as:Executive Operations ManagerFinance & Executive CoordinatorOperations ManagerChief of StaffYour progression will be based on your capability, initiative and results.Why Join Us?
Work directly with the Founder of a diverse business group.Genuine variety—no two days are the same.Be involved in meaningful projects across multiple industries.Ongoing mentoring and career development.Work with modern business systems and AI tools.Long-term career opportunities for the right person.Our culture is built on ownership, integrity, continuous learning and respect.
We value people who take initiative, embrace technology, solve problems and are committed to improving every day.
If that sounds like you, we'd love to hear from you.
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📌 Founder Executive Assistant & Operations Coordinator (Gold Coast)
🏢 Load Link Australia
📍 Gold Coast