You will work closely with us to provide outstanding administrative support to the senior Executive for WA and SA.
Be a key player in ensuring our operations run smoothly and efficiently, with excellent communication, governance and professionalism.
Duties will include, but not limited to:
Coordination of Executive schedules and calendar management
Coordination of meetings for Executive team and committees, including preparing agendas, electronic minutes and management of confidential documents
Provide confidential and efficient secretarial services in relation to the flow of information to and from the office of the relevant Executive member/s
Provide timely and accurate information in response to queries by stakeholders, patients, visitors and other customers
Effectively and efficiently liaise with all levels of staff and various other organisations
Responsibility for document creation, revision and control
Prepare, format and deliver documents to the appropriate parties as directed by the relevant Executive member/s
Assisting with producing and distributing communications to staff and doctors
Support the leadership team with project management and initiatives as assigned by the executives i.e: new system rollouts
Planning and execution of events and maintaining event calendars
Collaborate with departments to collect and feature important information for staff newsletters for both sites
Booking and coordinating Executive travel
Ordering of stationary and other no-clinical supplies
Executive team expense reconciliation
Assist new members of staff with orientation
Be involved and support continuous improvement projects and audits being undertaken in the department and the organisation
Assist in compiling data and generating reports to track initiatives
Provision of hospitality for Executive guests & visitors
Other administrative tasks as required including proofing documents
About You




To succeed in this role, you will demonstrate prior experience supporting an executive or team, ideally within a hospital setting.
You will also bring;
A high degree of professionalism, with excellent verbal and written communication skills
A positive attitude and a high degree of self-confidence, with the ability to engage seamlessly with stakeholders at all levels
Outstanding personal efficiency with high level capacity to multitask and managing priorities and deadlines
Experience in a similar role working closely with senior executive
Advanced proficiency with IT systems and Microsoft Office including; Outlook, Word, Excel and PowerPoint.
Basic graphic design skills would be a bonus
Flexibility to meet variable work hour demands
What's in it for You:
At Ramsay, we care for our people by offering benefits that truly support your career, wellbeing and lifestyle, including:
Grow your career with recognition programs, employee referral bonuses, scholarships, free access to LinkedIn Learning and the Ramsay Leadership Academy
Save more every day with Ramsay Rewards, giving you exclusive deals at 100+ retailers, restaurants, travel providers and more
Enjoy peace of mind with lower hospital cover costs and higher extras limits on services like General and Major Dental, plus pharmacy and allied health discounts
Find balance through adaptable rostering options, flexible leave and access to free, confidential counselling and wellbeing support 24/7
Increase your take-home pay through salary packaging and novated leasing, plus discounts on leisure travel, gyms and lifestyle services.
Why Join Ramsay:
At Ramsay Health Care, "people caring for people" is at the heart of everything we do.
We are:
Australia's largest private hospital operator, with over 74 sites and 35,000 staff
A values-led workplace where you'll be supported personally and professionally
A place with flexible, permanent and career-growth opportunities nationwide.

📌 Executive Assistant (Western Australia)
🏢 Joondalup Health Campus
📍 Western Australia