- We are ooking for a highly organized Recruiting & People Operations Coordinator (Temp) to support recruiting, hiring, and people operations across Avive
- This role will primarily focus on coordinating interviews and delivering an exceptional candidate experience while supporting both internal recruiters and external recruiting partners
- In addition to recruiting coordination, this person will assist with a variety of people operations and administrative responsibilities, including onboarding support, employee programs, candidate and executive travel coordination, calendar management, and other projects that help keep our team running smoothly
- This role will start on a 3 month basis with option to extend and potentially convert to permanent
- Recruiting Coordination & Candidate Experience (70-80%):
- Schedule and coordinate interviews across multiple teams, time zones, and stakeholders
- Partner with internal recruiters, external recruiting agencies, hiring managers, and interviewers to ensure a smooth hiring process
- Serve as a primary point of contact for candidates throughout the interview process
- Manage candidate communications, interview logistics, and onsite coordination
- Coordinate candidate travel, accommodations, and reimbursement processes
- Maintain accurate candidate records and recruiting data within Lever
- Support offer, background check, and onboarding processes
- People Operations & Administrative Support (20-30%):
- Assist with new hire onboarding and employee lifecycle processes
- Support employee programs, events, recognition initiatives, and office coordination activities
- Maintain HR records, documentation, and systems
- Assist with calendar management, meeting coordination, and occasional executive support
- Support ad hoc projects across the People team





Benefits

- Healthcare: Avive offers comprehensive medical, dental, and vision plans to ensure employee health care needs are met
- Employee equity package: Every team member has a vested stake in the success of the company and is granted a generous equity package with employment
- Subsidized AED program: Employees have access to a subsidized AED program, ensuring they can equip their homes and communities with lifesaving technology at a reduced cost
- Time Away: Time to rest and recharge is important. With 11 paid holidays, accrued PTO days, and three additional floating holidays, employees can enjoy flexible time off when needed
- And Much More: We believe in fostering a fun and engaging work environment. From team lunches and office snacks to exciting events and celebrations, we prioritize opportunities for connection and collaboration
- Savings & Retirement: Avive helps employees reach their retirement goals. We offer a 401k contribution of 3% of an employee’s base pay - starting Day One

Qualifications

- This is an ideal role for someone who enjoys wearing multiple hats, thrives in a rapid-paced environment, and is passionate about creating great experiences for candidates and employees alike
- Experience managing complex scheduling and multiple competing priorities
- Strong customer-service mindset with a passion for creating outstanding candidate and employee experiences
- 2+ years of experience in recruiting coordination, recruiting operations, HR coordination, executive assistance, or a related operational role
- Exceptional organizational skills and attention to detail
- Experience with Google Workspace and ATS systems (Lever preferred)
- Experience supporting HR, recruiting, or people operations functions in a high-growth environment preferred

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📌 Recruiting & People Operations Coordinator (Temp) (Brisbane City)
🏢 Avive Solutions
📍 Brisbane City