Your new company Our client is a well-established and highly regarded aviation charter operator with a strong reputation for delivering professional services across the industry. Due to continued operational growth and a focus on strengthening internal processes, an prospect has become available for an experienced Administration Manager to join the business.

Based on the Gold Coast, this role offers the flexibility of working primarily from home while playing a critical role in supporting the day-to-day administration, financial coordination and reporting functions of the organisation.

Your new role Reporting to the shareholder responsible for sales, invoicing, debtors and administrative operations, the Administration Manager will oversee the efficient running of the company's administrative function. This position works closely with senior leadership to ensure accurate financial administration, reporting, record management and office support activities are delivered effectively.

Key Responsibilities

- Oversee and coordinate the day-to-day administrative operations of the business.
- Manage office systems, records, document control and confidential business information.
- Prepare and issue invoices from approved documentation, including GST and applicable charges.




- Manage debtor follow-up activities and liaise with accounts payable and receivable stakeholders.
- Prepare weekly invoicing, debtor and cash flow reports.
- Produce monthly management reports and business correspondence for senior stakeholders.
- Liaise with suppliers, contractors, regulators and external service providers.
- Support the continuous improvement of administrative systems, policies and procedures.
- Provide general executive and operational administrative support as required.

What you’ll need to succeed

- Previous experience in an Administration Manager, Office Manager or Senior Administration role.
- Strong organisational, prioritisation and time-management skills.
- Advanced proficiency across Microsoft Office Suite and business systems.
- Ability to work independently and effectively within a remote working environment.
- Experience within aviation, transport, logistics or another regulated industry.

What you’ll get in return

- Work-from-home flexibility with occasional Gold Coast-based attendance.
- Broad and varied position with significant autonomy.
- Opportunity to work closely with senior business stakeholders.
- Stable and established business operating within a unique industry sector.
- Competitive salary package, commensurate with experience.

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📌 Administration Manager (City of Gold Coast)
🏢 Rashi Joshi
📍 City of Gold Coast