A member ofVirtus HealthSpecialistDay Hospitals

PartTime

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Our small, collaborative Reception/Scheduling team have a vacancy for an enthusiastic, well spoken & motivated individual to work alongside our team of Administration staff in supporting theProcedure Centre’sadmissions & receptions.You must be able to thrive in a busy environment,manage withsometimes competing and unplanned workloads, andbeable to proactively meet any challenge within deadlines. The scope of the role involves but is not limited to responsibilities such as:

- Coordinatedaily activities at a busy front desk
- RingCentral management inclusive of answering calls, directing phone lines to otherdepartmentsand actioning voicemails
- Prepare admission&discharge; paperworkand complete other clerical tasks such as data entry
- Conductfollowup requests and make reminder calls forplanned procedures
- Maintainaccurateand effective record management systems including preparation of medical records
- Schedule upcoming procedures as well as liaising with doctors,medicalsecretariesand anaesthetists
- ActionHealth Fund Checks asrequired
- Processing payments with EFTPOS machine, invoicing appointments, and receipting forprocedures
- Coordinate withthe multidisciplinary team across departments




- Assisting the Director of Nursing and Administrative Team Leader withadhocadministrative duties as requested

The successful candidate will have:

- Excellent interpersonal and communication skills
- Highly developed organisational skills with the ability tomulti-task,prioritiseprocessesand meet deadlines in a fast-paced setting
- Strong attention to detail
- Empathetic understanding and ability to provide the uttermost respect and support for all patients,doctorsand staff.
- Experience in MS Office(Outlook, Word, and Excel)
- Works well independently and within a team
- Previousexperiencein ahospital administrationposition and comfortable with patient facing tasks(HighlyDesired)
- Previousexperience in theatre scheduling(Highly Desired)

Who are we?

Virtus Specialist Day Hospitals are leading providers operating theatre services, designed to provide the best possible environment for patients and their surgeons.Virtus Specialist Day Hospitals form a network of day hospitals across the east coast of Australia extending into NSW, Queensland,Victoriaand Tasmania.

Employerquestions

Your application will include the following questions:

How many years of experience do you have in Medical Administration?

Have you conducted Theatre Scheduling for a Hospital before?

Do you have a current WorkingWithChildren's Check (WWCC)?

Do you have data entry experience?

Which of the following statements best describes your right to work in Australia?

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📌 Administration Clerk (Melbourne)
🏢 Virtus Health
📍 Melbourne