National Imaging Facility (NIF) Full-time (100%), fixed term position through to October 2028 with salary in the range of $85,451 to $94,983 (HEW 5) plus 17% super. Based at our picturesque and conveniently located St Lucia campus.

About This Opportunity

Join the NIF, Australia’s advanced imaging network, and play a pivotal role in supporting a nationally significant research infrastructure that enables health, medical and scientific discovery across the country. Working within a small, highly collaborative team, you will provide high quality administrative support to the NIF central team, helping to coordinate operations, stakeholder engagement, projects, events and executive activities. This is a varied and purposeful opportunity for an organised professional who enjoys building relationships, solving problems and contributing to meaningful outcomes within a dynamic national environment.

Key responsibilities

- Providing high level administrative support to the NIF Chief Executive Officer, Chief Operating Officer and Central team, while managing competing priorities and requests.
- Coordinating meetings, committees, workshops, conferences and events, including scheduling, documentation, minutes, communications and attendee management.
- Managing a broad range of administrative functions, including enquiries, travel arrangements, purchasing activities, correspondence, financial administration and record keeping.
- Building productive relationships with internal and external stakeholders across NIF’s national partner network and supporting onboarding activities.
- Maintaining administrative systems, processes and documentation to support effective and efficient operations across the organisation.

About You

You are an organised, proactive and solutions focused professional who thrives in a cooperative environment and enjoys supporting people, projects and operations. You bring strong administrative expertise, excellent attention to detail and the ability to manage multiple priorities while delivering exceptional service.

- Completion of a degree, diploma with subsequent relevant experience, or an equivalent combination of relevant education and administrative experience.
- Demonstrated experience providing high quality administrative support,



with excellent written and interpersonal communication skills and the ability to build effective relationships with diverse stakeholders.
- Strong organisational skills, attention to detail and the ability to manage competing priorities, meet deadlines and exercise sound judgement in a fast paced environment.
- Proven ability to interpret and apply policies, procedures and administrative processes, while demonstrating initiative, adaptability and problem solving capability.
- Advanced proficiency in Microsoft Office applications, together with experience in financial administration activities and the ability to quickly learn enterprise systems and platforms.

Benefits

- up to 26 weeks paid parental and primary care leave
- 17% super
- 17.5% leave loading
- flexible and hybrid working options
- health and wellbeing programs
- a heavily discounted Study for Staff program
- on campus childcare
- affordable parking
- salary packaging

Other Information

- verification of the right to work in Australia and criminal history checks
- checks relating to gender-based violence matters or other integrity and conduct requirements

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Applications close 16 August 2026 at 11.00pm AEST (R-67562). Please note that interviews have been tentatively scheduled for 21 August.

We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing or calling +61 .

The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country.

At the University of Queensland, we are proud to be one of Australia’s leading research and teaching institutions, consistently ranking among the top 50 universities worldwide.



As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence - evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million).

Our state-of-the-art facilities, libraries, and cutting-edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries.

UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalised guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way.

UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential.

We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability.

Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed.

Explore your current job openings, discover our programs, and become part of a community that is dedicated to creating lasting, meaningful impact for the communities in which we live and work.

For more information about working at UQ and our employee benefits (such as generous leave provisions, 17% superannuation, flexible working arrangements, and health and wellness discounts) please visit Why Work at UQ.

#J-18808-Ljbffr

📌 Administration Officer, National Imaging Facility (Australia)
🏢 University Of Queensland
📍 Australia