We are seeking an experienced and detail-oriented Fleet Administration Officer to join our client's Corporate Services team on a full time basis. In this role, you will play a key administrative function in supporting the day-to-day operations of their light fleet.

Working closely with internal teams and external providers, you will help ensure light fleet vehicles are efficiently managed, maintained, and serviced within established timeframes and budget allocations.

About the Role

We are seeking an experienced and detail-oriented Fleet Administration Officer to join our client's Corporate Services team on a full-time basis. In this role, you will play a key administrative function in supporting the day-to-day operations of their light fleet.

Working closely with internal teams and external providers, you will help ensure light fleet vehicles are efficiently managed, maintained, and serviced within established timeframes and budget allocations.

Key Responsibilities

- Fuel & Fleet Card Management: Manage the distribution, replacement, and tracking of vehicle fuel cards, compile monthly fuel data, and upload records into SAP.
- Infringements & Safety Recalls:



Monitor and process traffic/parking infringements, issue vehicle recall notifications, and liaise with drivers to ensure timely resolution.
- Maintenance & Service Coordination: Track service schedules, review overdue maintenance reports from fleet management providers, and coordinate with internal stakeholders to book required vehicle servicing.
- Shared Inbox & Stakeholder Queries: Oversee the Light Fleet shared mailbox, delivering prompt customer service and escalating complex matters as needed.
- Data & Reporting: Maintain accurate fleet records and assist in compiling administrative reports for management.

Key Selection Criteria

Qualifications & Experience:

- Education: Minimum Year 12 completion or Certificate II in Business Administration (or equivalent).
- Experience: 3+ years of administrative experience, with specific background supporting light fleet operations.
- Software Skills: High level of proficiency with Microsoft Office. Experience or familiarity with SAP is highly regarded.

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📌 fleet administration officer (Williamstown)
🏢 Hr Partners
📍 Williamstown