Assistant Company Secretary - Property & Funds - ASX Listed

Greenfields Executive Recruitment & Search – Sydney NSW

Join a leading ASX-listed investment group with a strong track record in funds management and real estate. This is a outstanding opportunity to be part of a well-supported Company Secretariat team, delivering high-quality company secretarial and compliance services across a diverse portfolio of entities. You’ll gain valuable exposure to complex structures, listed entities and senior stakeholders, all while working within a respected ASX 200 investment organisation and a collaborative Company Secretariat team.

The Role

As Assistant Company Secretary, you will:

- Support the smooth running of Board and committee meetings, including agenda preparation, compilation and review of Board papers, and timely distribution of materials.
- Attend meetings and prepare accurate draft minutes.
- Manage statutory registers, annual solvency resolutions and regulatory filings with ASIC, ASX and other authorities.




- Maintain entity records and lodgements in Diligent Entities, ensuring compliance and accuracy.
- Assist with the preparation of annual reports, corporate governance statements and directors’ declarations.
- Contribute to the establishment of new companies and trusts, ensuring statutory registers and governance processes are maintained to a high standard.

Required Experience

- Minimum 3 years’ company secretarial experience, ideally with exposure to listed or unlisted investment structures.
- Progress towards or completion of Governance Institute of Australia qualifications.
- Strong experience in drafting Board minutes and supporting governance frameworks.
- Proficiency with Diligent Board Paper applications and entity management systems.
- Highly organised, detail-focused and confident working both autonomously and within a collaborative team.

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📌 Assistant Company Secretary - Property & Funds - ASX Listed (City of Sydney)
🏢 Greenfields Executive Recruitment & Search
📍 City of Sydney