Administration Assistant/Accounts Payable and Receivable Clerk

The Clough Automotive Group is a proudly family-owned and operated business with a legacy spanning over 50 years in the Pakenham area. As proud recipients of the Mazda Master Dealer Award in 2022, 2023, 2024 and 2025 we are recognised for excellence in service, innovation, and our commitment to our people.

With Dealership operations across both Pakenham and Cranbourne and a busy 24Hour Service Station at Nar Nar Goon, we offer a supportive, growth-focused environment where team members are encouraged to learn and thrive. As our business continues to expand, we are excited to offer an opportunity for an Administration Assistant/Accounts Payable and Receivable Clerk to join our dynamic Administration Team.

We are seeking an Administration Assistant with Motor Vehicle Dealership experience to join our busy dealership team, supporting both our Mazda and GWM franchises.

This is an excellent opportunity for a motivated and organised professional with previous Motor Vehicle Dealership administration experience who is looking for a flexible role within a supportive team setting.

About the Role

Reporting to the Financial Controller, your responsibilities will include:

- Process invoices, receipts, purchase orders, and other financial documentation.
- Reconcile all aspects of Creditors and Debtors
- Reconcile daily transactions and assist with end-of-day balancing.
- Process vehicle sales documentation accurately and within required timeframes.
- Prepare and submit vehicle registration and transfer documentation.




- Maintain customer records and update dealership management systems.
- Maintain filing systems, both electronic and paper-based.
- Assist with stock control and ordering of office supplies.
- Support the Sales, Service, and Parts departments with administrative tasks.
- Ensure all documentation complies with company policies, manufacturer standards, and legislative requirements.
- Assist with month-end reporting and general office administration duties.
- Maintain confidentiality of customer and business information.

About You

To be successful in this role, you will bring:

- Previous experience in a Motor Vehicle Dealership administration role
- Proven experience with vehicle registrations and deal costing
- Strong attention to detail and accuracy
- Excellent organisational and time management skills
- Ability to work independently and as part of a team
- Strong computer skills and experience with dealership management systems
- Professional communication skills

Please note that prior Motor Vehicle Dealership administration experience is an essential requirement for this position.

What We Offer

- Flexible working hours that can be tailored to suit the successful applicant
- A supportive and family-friendly workplace
- Opportunity to work across two growing automotive brands
- Competitive remuneration based on skills and experience

This role may suit an experienced Motor Vehicle Dealership administrator seeking flexibility while maintaining a rewarding career.

If you have the required Motor Vehicle Dealership administration experience and are looking for your next opportunity, we would love to hear from you.

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📌 Administration Assistant/Accounts Payable and Receivable Clerk (Cardinia Shire)
🏢 Clough Automotive Group
📍 Cardinia Shire