PRE_ CONSTUCTION ADMINISTRATOR

Position Overview

Based at our Head Office in Wodonga, the Pre-Construction Administrator is a key position in our building process, responsible for supporting the pre-construction stage of our new home builds. This role involves close collaboration with clients, local councils, consultants, trades, and statutory bodies to ensure the timely completion of all necessary documentation, approvals, and communications. You will be the primary point of contact for clients during this phase, offering exceptional customer service and ensuring the seamless transition to construction.

Key Responsibilities

- Client Communication: Provide regular, exceptional customer service with fortnightly contact to pre-construction clients, offering updates and addressing any concerns. Aim to ensure no client complaints regarding communication.
- Liaison with Stakeholders: Work closely with local councils, consultants, and trades to obtain required information, approvals, and permits.
- Document Management: Ensure all permits, contracts, variations, and other necessary documents are completed, signed, and stored accurately in our CRM system (Companion).
- Schedule Management: Update project schedules and monitor key dates to ensure critical paths are adhered to. Work with the Sales and Production teams to meet critical timelines.
- Contract Review: Thoroughly check contracts, specifications, and drawings for accuracy, ensuring alignment between all documents.
- Financial Oversight:



Ensure clients meet their financial obligations as outlined in the contract.
- Team Collaboration: Assist the Estimating and Sales teams to ensure costs and timelines are maintained. Prepare clients for Colour Selections and ensure all necessary paperwork is available to the Construction Administrator.

Qualifications & Skills

- Experience in the same or similar role
- Solid organisational skills and attention to detail.
- Excellent communication skills, with the ability to build rapport and maintain relationships with clients and stakeholders.
- Proficiency in Microsoft Office Suite and experience with CRM systems.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- A proactive and solution-oriented attitude.

Why Join Us?

- Be part of a growing and dynamic award-winning team at a leading home builder.
- A supportive and collaborative work environment.
- Southern Vale Homes is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
- We offer an attractive remuneration package in line with experience

Inclusion

- Southern Vale Homes is dedicated to diversity and inclusion. If you're excited about this role but don't meet every single requirement or your past experience doesn't align perfectly, we encourage you to apply.

Applications close: Wednesday 17th August, 2026, although you may be appointed earlier!

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📌 Pre-Construction Administrator (City of Wodonga)
🏢 Southern Vale Homes
📍 City of Wodonga